This sensitive information can include: personal information: birthdate, address, social security number, race medical information: medical history, allergies, patient health records, insurance information financial information: employment records, tax information, bank accounts These types of company, customer, or employee sensitive security information, logistical information, financial information, or even an improper address or phone number, may create privacy and/or security threats that could be exploited by a third party
Intelligent Document Recognition (IDR) is one type of technology being employed to increase productivity and reduce costs. IDR allows organizations to reduce manual data entry; automate data capture from documents and data types, and employ solutions that are easy to implement, affordable, fast and scalable
Michael noted that OCR only works for certain types of documents, namely forms. Now he is correct that OCR only works for certain types of documents, however, the realm extends far beyond forms to include both structured, semi structured and un-structured document types
You need to download the attachment, open it, find the pertinent information, enter it and save the source – which, by the way, can arrive as one of dozens of different file types, each with its own quirks and pitfalls
No longer does it have to take years to realize the benefits of Forms Processing once only available to Fortune 1000 type companies. In this blog post I hope to dispel the myth that this useful technology is only available to Enterprise organizations
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Those information assets can come in many forms and media types. To really manage the records that you want to keep and have to keep, you must consider all of their forms and media types. Media Types that Can Be Records These are some examples of media types that may be records
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MLB is famous for it's use of advanced statistics, primarily among the Society of American Baseball Researchers (SABR) and those who follow them that are affectionately called SABR-nerds. Cho is a new type of SABR-nerd, but making the B stand for basketball instead of baseball
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Generally, there are two different types: Distributable (think PDFs that can be downloaded or emailed), or web-pages (basically, a front-end to a database or applications)
There are two routes to success: Use a top down approach: use records management best practice and create a filing plan based on your organizational structure and document types. Then use regulatory and internal requirements to define retention policies and security access control. Use a bottom-up approach by identifying your servers and electronic data locations, use technology to collect, process and, automatically classify into commonly used corporate or government document types, document formats, security levels, departments, topics, time stamps, etc
Below are a few considerations of business applications providers as it relates to document capture specifically: Business rule considerations for capture: Data Type constraints. If the field is a ‘Date’ field then restrict the data in this field to only date values
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