Client: “We keep them in the office file cabinets for years then we send them to offsite storage.” Me: “Do you ever have to retrieve anything from offsite.”
1 Comment - no search term matches found in comments.
For many organizations, lifecycle management of content is an important capability to address compliance and litigation concerns. But recognize that content takes many different forms, and the lifecycle management processes must be adapted to address the varying content types, with the primary distinction between fixed and dynamic content, as shown in the table below. For most organizations, coming up with a plan to address dynamic content is more challenging
Tapes should only be used for backup storage for business continuity
1 Comment - I have suggested to some clients to use the ITIL service model for storage management. It can be a great way for IT organizations start the conversation with their business partners about separating Disaster Recovery, File Restore and Archive
These ECM vendors and partners may address one or two business challenges, but there are back office content solutions in every process. Yet, while these back office content solutions do a great job of meeting the specific business challenge, they don’t address information governance
2 Comments - The only limitation you have is the database and the available storage. Now, there is the consideration of retention, which if the retention rules are doing their job, you shouldn't have billions of documents unless you're a major player, because older documents should be getting dispositioned properly
It’s all digital so… “storage is cheap, we’ll just buy some more storage”: A staggering 78% of respondents to another recent study , stated that their strategy for dealing with data growth was to “buy more storage”!
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The comparative strengths of HTML5 and EPUB The EPUB format provides an optimal way of distributing document-based content to offline users, but isn’t up to publishing other types of content traditionally found in corporate libraries, nor is it capable of providing offline users with important, publication-specific features they may need. HTML5 addresses the needs of all document types and allows the organization to create custom applications, but is ‘top-heavy’ when it comes to addressing the needs of offline mobile users, and provides no out-of-the-box mechanism for efficiently handling updates or minimizing the amount of data to be distributed to offline users
Sure you can search it, but will you find what you are looking for? Having a planned storage structure is essential
Using the example above, it is possible that law enforcement officials could search the content of those devices as well as thumb drives and any other storage device in the employee’s possession at that time and without a warrant
When he looked closer at the contents in this pile, he discovered the un-shredded documents were in fact medical records that contained names, addresses, test results, Health Insurance information and even Social Security numbers
Recent findings in the AIIM Industry Watch Report titled Business Process Management: Are we Making the Most of Content-Driven Processes , show that 69% of the 495 responding companies consider BPM to be significant or imperative and 62% indicate they believe they have only addressed 1/5 of the potentially profitable processes in their organizations
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