For many organizations, lifecycle management of content is an important capability to address compliance and litigation concerns. But recognize that content takes many different forms, and the lifecycle management processes must be adapted to address the varying content types, with the primary distinction between fixed and dynamic content, as shown in the table below. For most organizations, coming up with a plan to address dynamic content is more challenging
” Client: “We keep them in the office file cabinets for years then we send them to offsite storage...” Me: “So according to your document retention policy, how long to do keep those documents in storage?
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Tapes should only be used for backup storage for business continuity
1 Comment - I have suggested to some clients to use the ITIL service model for storage management
These ECM vendors and partners may address one or two business challenges, but there are back office content solutions in every process. Yet, while these back office content solutions do a great job of meeting the specific business challenge, they donโt address information governance
2 Comments - The only limitation you have is the database and the available storage
It’s all digital so… “storage is cheap, we’ll just buy some more storage”: A staggering 78% of respondents to another recent study , stated that their strategy for dealing with data growth was to “buy more storage”! Newsflash: Storage is not cheap!
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ERM was thought to be even less on the radar of some e-mail, social networking, and cloud storage providers who have relatively recently begun providing document storage services to mid-sized and larger business customers
4 Comments - I think when customers begin to differentiate among vendors of cloud services that do or do not address these issues they will be more likely to take note. Unfortunately, those customers may need to get "bitten" by an inability to produce e-records during litigation before they demand that vendors address these issues
Having a planned storage structure is essential
HTML5 addresses the needs of all document types and allows the organization to create custom applications, but is ‘top-heavy’ when it comes to addressing the needs of offline mobile users, and provides no out-of-the-box mechanism for efficiently handling updates or minimizing the amount of data to be distributed to offline users
Using the example above, it is possible that law enforcement officials could search the content of those devices as well as thumb drives and any other storage device in the employee’s possession at that time and without a warrant
When he looked closer at the contents in this pile, he discovered the un-shredded documents were in fact medical records that contained names, addresses, test results, Health Insurance information and even Social Security numbers