I've been pondering records custodianship and how in the realm of electronic records this process is so much easier as it is automated if the file plan is integrated with the electronic records management system. When an employee leaves an organization, because of proper indexing you know exactly what they left behind and how long it needs to be kept. With paper records, often when the records creator leaves you are left with a pile of paper and have no clue what it is and what the retention requirements are. You are probably how this all fits together. The electronic records management system, is in essence Roomba for records. " Less risk
This kind of software allows records managers to track and store records in a wide variety of formats, including: Imaged documents
I was listening to a day-long presentation on Records Management and developments in the industry by Dr
The next three facets are the records management program, the supporting architecture, and the supporting organizational structure. Here we find records management programs to be fairly mature, many of them established more than a decade ago. However, we find many firms now struggling to adapt their records management architectures to address electronic resources – both content and data
In a three-part post we will take a look at the vital role of metrics in monitoring the performance of your RM program and demonstrating the ROI of your electronic records management system. It has always been a challenge for records and information management (RIM) professionals to demonstrate the value of their work to an organization. Anyone who has been working in the field for long will be familiar with the refrain, "senior management does not understand why records management is important!
For many years Records Management has been built around records retention schedules, File Plans, Records Declaration, and so on. Defining what is a record, what type of record it is, how long to keep it, cutoff rules, and how to declare a record has kept us up at night and consumed our days. In this model many documents or messages are considered "non-records." These non-records consist of personal/non-business items, copies, drafts, working versions, and so on
When many organizations make plans to implement Records Management, they focus on electronic records exclusively. Other organizations that are heavily paper based may focus on physical records management. Best practice using current technology is to combine both approaches into a common Records Management platform
It’s no secret: physicians are reluctant to adopt electronic health records (EHRs) for a host of reasons
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But for private individuals or for small and medium sized businesses, planning for information systems support and maintenance is critical to having long term access to your vital electronic records. For instance, as a small business owner, each time in the last decade or so that I have upgraded to new operating systems and applications software, I have had to personally retrain myself and reconfigure my systems
We exchanged a couple of tweets about saving tweets as records and then he asked whether that picture that came up with the email would be part of the business record, given that it's what the user saw
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