This is a key decision as it affects the process and procedures for provisioning new sites and maintaining the access to current sites
Instead of blocking access to consumer services, IT and security ought to: 1) find out why staff is using the services in the first place; 2) identify and provision SECURE enterprise grade services; 3) develop appropriate policies for using EFSS services, including remedial action for violating the policies
Our clients are figuring out how to provision and manage and govern Hybrid SharePoint sites consistently, so that temporary collaboration sites can be provisioned in the cloud and the hard and permanent stuff will remain On-Premises
But implementing SharePoint requires proper planning, and below are some of most common problems according to new AIIM research; 23% found it to be technically more difficult to implement than they were expecting, with 18% struggling with performance or infrastructure issues A third of implementing organizations have no plans as to where, and where not, to use SharePoint, suggesting a lack of management direction Team site sprawl, with no policy on ownership and end-of-life, is an issue for a quarter of users 58% of active users do have a policy on site ownership and responsibilities, but only 19% on end-of-life Granularity of security and poor provision of records management were cited as technical shortcomings by 28% of users What are your challenges?
After all, much of the provisioning that IT has to do for ECM suites can be done by individual site administrators or owners without IT's assistance
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Indeed, if you post a reply to this blog article here on the AIIM website and include copyrighted material, AIIM could be forced to forfeit their advertising and related revenue. The first provision is designed for websites hosted in the US where the parties can “find” each other. It doesn’t do much for international efforts. The second provision does. The DNS servers are basically a handful of computers in the world that contain the database of websites and IP addresses
Because of the ease of sign up, self-provisioning applications, ability of the user to add people to the site, and manage the account…IT is often left out of the process and for many companies, IT may not even know that a “user” has a CIM site
What I didn’t see was how this could be easily provisioned or governed in an organization that had, say, ten thousand sites all of which need to be similarly governed
In the world of SharePoint one of the best practices that have risen out of the fiery chaos of poor implementations past is that of site provisioning: connecting a SharePoint site to a lifecycle at the moment of its creation. If we have site provisioning that means any content that is directed into the site will inherit the lifecycle
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