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Organizing Chaos -- Tag It!

One of the most powerful means of filtering, sorting and searching information that has emerged as part of social computing is the use of “tags” to classify content of all types. Associating tags with content creates a set of metadata that is used to find content. This metadata...

Bert Sandie's profile image

Blog Entry
Reviewing Metadata “Content Types” in SharePoint Server 2013 & Office 365

Overview of the Content Type Hub within a SharePoint Server Farm The “Content Organizer” You can utilize SharePoint 2013’s content organizer to route documents and automatically manage important library rules, maintenance activities and other related tasks To activate the content type organizer feature on a site, a user with the appropriate permissions can select the Site Settings options from the “gear” icon and then once on the Site Settings Page under Site Actions, select the Manage site features option as shown in the image below. A SharePoint’s Site Settings Page Once the user is viewing the features within the site or site collection, they should click on Activate next to the Content Organizer feature which will then activate this feature, as shown in the image below. Activating the Content Organizer Feature The content organizer can automate tasks such as: Managing a governed quote for the number of items in folders Automatically create a new folder when a specific number of items is reached within a folder • Create and then utilize custom rules within Site Administration, as shown in image below, to determine and enforce where documents are routed or moved (To a specific library or folder)

Errin O'Connor's profile image

Blog Entry
Why Folders are the new "F" word

The key points are that folders are: - Very limiting - Poorly maintained - Setup on the fly If you truly want to organize your content, meta-data allows you to slice and dice information in any way you need at any given time

Chris Riley, ECMp, IOAp's profile image

Blog Entry
Is Your SharePoint 2010 Install Sucking Wind?

Avoided dabbling with the Content Organizer | The Content Organizer is much needed feature. The premise of the Content Organizer is that you can load all content into one (or more) library. The Content Organizer is then configured (and not developed) to automatically place the files into the appropriate locations

Russ Edelmann's profile image

Blog Entry
ECM and Records Management System Design Issues Impacting End-User Change

Practically speaking, it is necessary to provide a balance that will satisfy both the end-user, because they need to use the system, and the company, because it needs to adequately organize and maintain the information

James Santangelo's profile image

Blog Entry
New Grocery in town! Why you should care

The second concept the new grocery introduced relates to how they organize content in the store...That concept is to organize content by its use, versus what it is...Organize content by what you will do with it, versus what it is

Chris Riley, ECMp, IOAp's profile image

Blog Entry
The Adjacent Possibilities of SharePoint 2010

* Boyd Collins of SAIC echoes the praises of MMS and document IDs and draws attention to the long overdue interdependency of findability and accurate tagging -- a critical input finally rewarded through the emergence of a Content Organizer that takes the guess work out of where to deposit one's uploads

Marc Solomon's profile image