And of course those that have begun using electronic images as their official records still have boxes upon boxes of historical paper records to manage, because the cost of performing a backfile conversion is prohibitive, given the infrequency of retrieval
Situations in which it is more cost-effective to maintain existing paper records rather than to digitize them and destroy the source documents...It may be cost-effective to let these existing paper records live out their remaining retention periods
This may be coming true with respect to software systems capable of full featured management of paper records. Acquisitions in recent years by ECM vendors of ERM software companies whose products also provided paper records management functions have seldom resulted in any significant new functionality being developed to manage the vast volumes of paper records that swamp organizations
Records as we have known them to be will change their meaning and evolve into electronic records as the primary source while paper records will be virtually extinct or minimaly used in the industry. 2
They might have internal digital accounting systems that help manage their operations, but those systems will often generate paper records for many purposes
These are the close calls that help us convince people that at least having a digital back-up of paper records is a good thing – you can be sure that I’ll be reminding people around our office of this story for years to come
When an employee leaves an organization, because of proper indexing you know exactly what they left behind and how long it needs to be kept. With paper records, often when the records creator leaves you are left with a pile of paper and have no clue what it is and what the retention requirements are
Silverstein told Bloomberg News, “If paper records had been in place, unless someone had been using disappearing ink, this would not have happened.” #ElectronicRecordsManagement #EHR #emr #paper #record #file #patient #Collaboration #electronic #medical
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As the author of the article states “The possibility that sensitive documents have been stolen highlights the security problem in carrying paper records – you cannot realistically encrypt the written word&rdquo
When managing electronic records, particularly those in the cloud, security is of utmost importance. Paper records, because of our long history with them, have proven to be less challenging to keep secure
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