Let’s ignore the costs of taking a picture of a piece of paper or taking a digital image and printing to film (an absurd concept in these modern times)
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By now, most businesses know the benefits of embarking on a backfile conversion project when they start using a new digital imaging system
For example, vibration analysis, nondestructive testing results, and digital images should all be stored with the equipment data
The process involves several steps: Sorting and Preparation: sorting the originals into content types and removing paperclips, the process of feeding documents into the scanner will go much more quickly and smoothly The act of scanning, using the scanner hardware to digitize paper and create a digital image A quality step when images need to be examined to see if clean-up or enhancement are necessary Indexing to apply appropriate metadata for storage in the ECM repository Storing the electronic image before releasing it to the user Distribution or making the image available to all who are authorized to see it The actual process you use would vary depending on the type of scanning being done and the type of information to be captured
Some contend it is diagnostics, medical digital images and other information related to the physical care of a patient while others will argue it goes well beyond that and includes information addressing insurance and financial coverage and more
In an AP automation project, you should convert every incoming document – paper, email, Excel, doc, Web download, whatever – into a common digital image format
4. Born digital. Imaging/capture
All you need to start is your computer, office software suite, scanner, a digital camera, and OCR software to convert paper documents into digital images, specifically into Word, Excel or searchable PDFs
Don’t we still have to keep the paper as well as digital images?
These solutions make converting hard-copy documents into searchable and editable digital images simple and immediately useable across the organization