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Wanted: Information Management Policies

Oleson & Wagner’s template on MOSS 2007 includes two sections on policies: operational and application usage. Operational usage policies are more inclined to the technical

Mimi Dionne's profile image


Blog Entry
Foreclosure Crisis Highlights Need for Document Policy Enforcement

I've been writing lately about how politics are a rich source of document-policy lessons, but a discussion at the ECM course I taught last week centered on the need to stress policy enforcement as well!

Steve Weissman's profile image

Blog Entry
The AIIM Social Business Virtual Event - Developing a Twitter Policy

The policy is one of the foundations of an effective governance framework. I talked about policies generally in a recent blog post and will be doing two sessions on social media policies at the AIIM Social Business Virtual Event on September 8. Today I'd like to dive a bit deeper into Twitter and why you might need a Twitter policy - or not

Jesse Wilkins's profile image

Blog Entry
How do YOU define Information Governance?

” Holistic management of all information across the enterprise Managing access, security and use of information Policies that regulate how information is managed Compliance Ownership and responsibility for data management Oversight of data, records, information to comply with organizational policy The management of all data across the enterprise involving all content and transactional data in the conduct of business Records retention and preservation but also IT overview and connection to information data Policies, procedures implemented to manage information at an enterprise level, supporting an organization's immediate and future regulatory, legal, risk, environmental and operational requirements Governing data What information is stored, how it's identified (tagged ... metadata), how long it's stored, where it's stored, who owns it, how is it disposed of The organization, storage and management of information/data Standards & processes to control documents & data Guidelines / standards for managing and sharing information within the enterprise We don't The exercise to enforce policies, procedures, and compliance around enterprise data, technology and processes Set of policies, procedures and processes and controls implemented to manage information at an enterprise level Managing Content Full cycle data management including ERCS retention The guidelines, procedures or policies to manage records and information Derivative of Enterprise level Information Strategy that enables increasing information's value and reducing risk and compliance Oversight to create, standardize on data, documents, and digital media Communication and cooperation with IT Keep the info you need for as long as you need it Managing information based on guidelines and policy, including the regulation of information disseminated by the organization A coordinated and cohesive strategy to manage organizational information in its many forms Controlling information resources Managing data from cradle to grave Policies to manage information How you control information and how you can retrieve it when needed Providing access to info so people can do their jobs; archiving and maintaining docs in multiple formats Records Management The accountability framework and decision rights to achieve enterprise information management (EIM)

Theresa Resek, CIP's profile image

Blog Entry
Selected social media governance resources

IBM Center for The Business of Government, 2010 Link "Best Practice Study of Social Media Records Policies", ACT-IAC Collaboration & Transformation Shared Interest Group, March 2011 Link (PDF) Guideline for Outsourcing Records Storage to the Cloud, ARMA International, 2010 Link ANSI/ARMA 18-2011, "Implications of Web-Based, Collaborative Technologies in Records Management" Link FINRA Regulatory Notice 10-06, "Social Media Websites: Guidance on Blogs and Social Networking Web Sites", January 2010 Link (PDF) “Electronic Records Management: Blogs, Wikis, Facebook, Twitter, & Managing Public Records”, Washington State Archives, September 2009 Link (PDF) “Managing Social Media Records”, U.S. Department of Energy, September 2010 Link (PDF) “Guidance on Social Networking”, Arizona State Library, Archives, and Public Records, June 2010 Link (PDF) NARA Bulletin 2011-02, “Guidance on Managing Records in Web 2.0/Social Media Platforms”, October 2010 Link “A Report on Federal Web 2.0 Use and Value”, National Archives and Records Administration, 2010 Link (PDF) Compliance Building Social Media Policies Database Link 57 Social Media Policy Examples and Resources Link Web 2.0 Governance Policies and Best Practices Link Social Media Governance policy database Link “Analysis of Social Media Policies: Lessons and Best Practices”, Chris Boudreaux, December 2009 Link #web2.0 #ERM #socialmedia #ElectronicRecordsManagement #SocialBusiness #Records-Management

Jesse Wilkins's profile image

Blog Entry
Not Your Fault? Still Your Problem

If you have any doubt that having and enforcing document policies is important, then spend a little time on the political pages of your local newspaper or on the Web. Story after story depicts folly after folly, and a lot of the time, the issues underneath are just like yours: Poor email management Failure to enforce policy Getting lost in the detail and forgetting the bigger picture Today's post (and others to come) draws on recent political silliness to make a key point: namely that it is critical to extend your policies to the people and parties you work with on the outside, and to figure out how to get them to follow your lead so their actions don't get you in trouble

Steve Weissman's profile image

Blog Entry
Let SharePoint Do That

Several weeks ago I wrote about the information policy document that we are creating for one of our newest SharePoint sites...This week, I helped review a rough draft of the retention policy

Daniel Antion's profile image

Blog Entry
Defining Success for Records Management

Looking specifically at the data, the first three aspects of the study look at policies and procedures and the information architecture/taxonomy. Not surprisingly, we find that policy definition is generally well addressed in the market

James Watson's profile image

Blog Entry
Transforming Federal Records Management from AIIM14

First up is Dan Rosen, Director of Policy Analysis and Enforcement for NARA who presented Transforming Federal Records Management: OMB and NARA released the Managing Government Records Directive in 2012 to establish a 21st century framework for records management in the Federal Government

Bryant Duhon's profile image