Activity Timing Business Objective Preservation “Pre-trigger” – Prior to a discovery event as a normal course of business Ensure the proper materials are retained only as long as required or needed Suspend Disposition “Post-trigger” – As a result of a discovery event or legal hold Ensure materials under legal hold are not destroyed But for those firms that do dispose of content in a systematic manner, preservation now becomes a process of suspending disposition
“Setting the Stage for Automatic Disposition” is the topic for my educational session at the ARMA Conference in San Diego Oct. 26-28
” (How Automatic Classification is Revolutionizing Records Management, Iron Mountain Knowledge Center) Knowing that courts have approved the use of automatic classification for eDiscovery is expected to help acceptance of the technology for records retention and disposition. Can you comment on successes you’ve had with deleting / destruction of content?
Join Rich on April 3 at 11 in Orlando as he discusses defensible disposition during his AIIM 2014 Conference presentation
Note : During a Google Hangout yesterday (featuring @cawprhyd , @tchernik , @lllivingston , and some others whose twitter id’s I don’t have handy) the subject of disposition reviews for automated disposition came up
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THE TYPICAL GAPS Gaps related to “triggering event” based disposition typically include the following: 1
Make Sure the Cloud Solution Supports Your Needs for Retention and Disposition Even the best records retention policies are of no value without effective tools and procedures to carry them out
Recently, Doculabs completed a consulting engagement with a client in the financial services industry that was focused on the retention and disposition of “social” content in light of the FINRA and SEC regulations (see my previous blog posts for a discussion of the guidelines)
It protects the integrity of the content and associated metadata. Defensible Disposition & Legal Holds enables organizations to dispose of content when it has satisfied its retention requirements in the normal course of business. Should a lawsuit arise, the retention period can be suspended to insure the content is not destroyed. The disposition process is completely automated
I'm noticing a shift in the discussion from the initial states in the information lifecycle (creation and retention) to the final state (disposition). Maybe we've reached the tipping point, and organizations are beginning to direct their attention to getting rid of electronic records whose retention periods will expire soon/have expired