#classification #records #JuergMeier #ElectronicRecordsManagement #retention #declaration
For many years Records Management has been built around records retention schedules, File Plans, Records Declaration, and so on. Defining what is a record, what type of record it is, how long to keep it, cutoff rules, and how to declare a record has kept us up at night and consumed our days
CONTENT GOVERNANCE CLASSIFICATION GOVERNANCE Site Provisioning & Disposition Metadata (Columns) Standardization Library & List Standards File Plan Application Establishing Site Templates Setting Up Consistent Classification Automating Records Declaration Defining Points of Divergence For Properties Use of the Managed Metadata Service & Content Type Hub 3
To some, the solution is all about records declaration. If we train our staff enough and drill into their brains “risk reduction, risk reduction, risk reduction,” they’ll magically become records managers and declare and place information under retention (yeah, keep dreaming)
It is the reason we fret over proper records classification and effective declaration strategies. It is what Legal Counsel is expecting from us and what the IT Department is counting on us for
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Is there a documented capture and declaration process that is used consistently across the organization?
Check out the ways in which record libraries differ from document libraries and how in-line record declaration works. If you don’t want to get that close to SharePoint, then make sure you bring someone who does onto your project
The art of speaking up to the lyrics, but not past them, is called hitting the post . Records declaration is the same principle
Document Management Check In / Check Out Versioning Comparison Managed Metadata Structured Folksonomy Content Types and Site Columns Metadata Navigation Folder Structure and Filtering Item Permissions Document ID Service Social Ratings Tags and Notes Rule Based Submission – Content Organizer Records Management Full Document Management Capabilities Document ID Multi-Stage Retention Per-Item Audit Reports Hierarchal File Plans File Plan Report Taxonomy and Centralized Content Types Content Organizer Virtual Folders – Metadata Navigation In-Place Record Declaration Support for tens of millions in a single record center More in a distributed archive scenario Each of these features has been built to assist you in "building" the right solution
The threat was clear: the only way Mom and Dad would keep either person as a friend was through a public declaration of who they loved the most
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