And my stand is this: I believe we shouldn't give up on the information lifecycle. Although it is tempting to think that by using separate systems, one for "collaboration" and one for "records" we can remove the burden on end users from worrying about how to classify a document, I believe this is false economy
Make no mistake, these scandals were the result of information lifecycle management policies based in part or entirely on the DoD 5015.2 model of enterprise records management
Every component of every organization benefits from effectively managing the information lifecycle and applying the information governance processes to support it
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I'm noticing a shift in the discussion from the initial states in the information lifecycle (creation and retention) to the final state (disposition)
Do organizations require pre-approval prior to destruction or deletion of records whose retention periods have expired and for which there are no legal or tax holds? Last December, we released a survey on the topic, and the response rate was two percent. Several blog readers mentioned that the...
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ECM helps you manage content lifecycles – Really?...Isn’t what I already do all about handling the lifecycle? Data is born, I use it and then its use is over
The best solution is to make sure that the moment the content comes into an organization, we are aligning it to a lifecycle. That way we can manage it in the best fashion from the very beginning right through to its end. In the world of SharePoint one of the best practices that have risen out of the fiery chaos of poor implementations past is that of site provisioning: connecting a SharePoint site to a lifecycle at the moment of its creation. If we have site provisioning that means any content that is directed into the site will inherit the lifecycle. In turn, all sites and content will be managed within the purview of IT; it will all be centrally managed under unified policy or rules
It's difficult to put a Facebook Like into a repository, index it, declare it as a record, and disposition it at the end of the lifecycle. It can be challenging to determine when something like a wiki article or blog post with comments is "done enough" to manage it according to existing governance processes
Once the technical lifecycle of this product is over, or if the archive can no longer manage today’s volumes, an upgrade or migration to a new version or new product is necessary
The purpose of adopting such a document is to ensure: 1) Orderly access to and retention of important documents 2) Routine and appropriate disposal of such materials that is no longer necessary for the organization to meet its business, ethical or legal obligations. 3) Full compliance with the organizations legal and ethical duties, including, but not limited to, any duties that may arise as a result of any litigation If your organization has a document retention policy, this is usually the time of year when you review the retention schedule and attempt to dispose of the information that has satisfied the end of its document lifecycle. I say “attempt” because most organizations fail at the monitor and audit stage in the lifecycle
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