The only real method to become litigation ready is to have an Enterprise Information Archiving (EIA) strategy in place for all your information: including email, file shares, SharePoint, business repositories, paper, but also the new elephants in the corner: multimedia information and information the cloud. Such a strategy should include policy and retention management, content analytics for automatic information archiving, classification and valuation, exploratory search, eDiscovery (EDRM process) support, defensible and enforced quality control, methodologies and audits, but also meta-data, security and storage management. This also explains the increasing interest in and reports on Enterprise Information Archiving, information valuation, and information governance, in general, by organizations such as Gartner (see Enterprise Information Archiving Transforms the Strategy and Approach for Archiving by Kenneth Chin and Sheila Childs, G00201236) and various other analysts
The majority of commonly-used search tools are built to retrieve only the most popular hits—which simply doesn’t meet the demands of exploratory legal or investigative search or for more advanced tasks such as document classification for eDiscovery, Legacy Information Clean-up or Enterprise Information Archiving
In What Should You Do with Your Legacy Archiving System? , I offered a simple procedure for helping you decide what to do with your archiving systems...(But you’d be surprised what some folks put in archives.)
Due to the constantly increasing legal retention periods for electronic data, more and more government organizations and enterprises have to deal with old electronic archives from which the original manufacturer can be anything from being acquired to the absence of technical support for an older version of the archive
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We have already several experts willing to help us on a number of topics, but would like some more experts for the below topics for an in-person workshop in Baltimore Tuesday, May 3, through Thursday, May 5; Digital Rights Management Mobile applications Text analytics Business intelligence Cloud computing Telecommuting support E-discovery Email archiving Security Those who participate in development of the examination will be allowed to take the certification exam at no cost. Participants and their organizations will also receive recognition on the AIIM website for their role in helping to shape the inaugural AIIM information management certification
Define a strategy for Enterprise Information Archiving
But, reading about self-destructing email is a good read and a great article to get attention for the real problem: a roadmap towards enterprise information archiving! For real-world email and eDiscovery solutions you should join our KM World Webinar Tuesday June 29th, 2010: http://www.kmworld.com/Webinars/250-The-E-Mail-Dilemma-Balancing-the-Risk-and-the-Value.htm, or read more here: http://zylab.wordpress.com/2010/06/11/why-you-need-email-archiving-today-and-enterprise-information-archiving-tomorrow/, or here: http://aiimcommunities.org/users/jscholtes #ElectronicRecordsManagement #InformationGovernance #E-mail #e-discovery #informationvaluation #enterpriseinformationarchiving
E-mail archiving, for example, is often postponed “until tomorrow”, which then becomes the first day of the end of the records management initiative
For the first time, visitors sought proactive information management, enterprise information archiving, legacy information clean-up, defensible disposal, data monitoring for internal investigations such as non-compliance, early fraud detection and other intelligent governance tools
Personally, I am a strong believer in the fact that Enterprise Information Management is really the best solution to drive down your eDiscovery costs and risks. But in the last year, I have seen that even if organizations earnestly attempt to implement information management best practices, they do not succeed in gaining complete control of their data