The next three facets are the records management program, the supporting architecture, and the supporting organizational structure. Here we find records management programs to be fairly mature, many of them established more than a decade ago. However, we find many firms now struggling to adapt their records management architectures to address electronic resources – both content and data
I was listening to a day-long presentation on Records Management and developments in the industry by Dr
In this age of email and file sharing, you would think most document security issues would be caused by breaches in an electronic document management system
Too little information can cause issues when auditors come calling. Records management systems enable organizations to centrally, securely and electronically manage their records. This kind of software allows records managers to track and store records in a wide variety of formats, including: Imaged documents
While there is a lot of freely available information online related to electronic document naming conventions, most (if not all) of these best practices and guidelines come from educational institutions, governments, records and information management organizations, and other non-profit/public sector institutions. Sadly missing are industry-specific document naming guidelines from established companies in the private/corporate sector, such as legal or accounting firms
They also have or don’t have the ability to regenerate the output (e.g., report) E-Mail that contains an attachment of an electronic document (above), with additional explanatory information included in the e-mail cover Others Additionally, electronic data (and records) may be unstructured (e.g., a document created through word-processing, a spreadsheet or a report) or structured (e.g., database tables) and the same or similar content may be in both forms
In a three-part post we will take a look at the vital role of metrics in monitoring the performance of your RM program and demonstrating the ROI of your electronic records management system. It has always been a challenge for records and information management (RIM) professionals to demonstrate the value of their work to an organization. Anyone who has been working in the field for long will be familiar with the refrain, "senior management does not understand why records management is important!" In recent years, the challenge of demonstrating the value of RM has been compounded by the emergence of electronic document and records management systems (EDRMS)
If you think about records management 1.0, the world of physical records and even many types of electronic records, a record is what a record is. That is, a paper document filed as a record would look the same to anyone who pulled it out of the file
Helping users find electronic records is big challenge, regardless of whether those records are stored on a shared drive, in the cloud, or in an electronic document and records management system (EDRMS)
For many years Records Management has been built around records retention schedules, File Plans, Records Declaration, and so on
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