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The Complicated, but Essential, World of Capture Software

AIIM and Harvey Spencer of Harvey Spencer Associates have been working on the creation of a Capture Software Evaluation Report, which (we are both EXTREMELY happy to say) is done...Q: What are the divisions in capture software? HS: 1

Bryant Duhon's profile image

Blog Entry
Capture Software: Four Features That Can Have Hidden Costs

In today’s digitally-packed world, there are enough software solutions to make an OEM or reseller’s hard drive spin. Some software can be feature rich but very complex, while others are easier to use but limited in features

Greg Council's profile image

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Document Management Transforms Accounting

There are a variety of paperless accounting solutions, so it is expected that accountants know what a content management system is

Samantha McCollough's profile image

Blog Entry
Going paperless: Cloud-based document management, or enterprise EDMS?

Enterprise systems Enterprise document management systems – systems for which you buy paperless office software to add to your own system and infrastructure – are ideal for small and mid-sized firms that have in-house IT support and back-up servers to provide an extra level of security

Andrew Bailey's profile image


Blog Entry
How Different is Legal Document Management?

Baseline: Library Services: Dynamic DM capabilities that include document profiling/indexing, check-in/check-out, revision history, and audit trail Configurable Structured Repository: Repository capabilities for managing the range of Legal’s documents, including Legal’s own documents and records, possibly other corporate documents, legal opinions, correspondence and memos, contracts, and collected documents under litigation hold Advanced Search: “Enterprise” search, although search is typically limited to all same-DM product repositories in the organization, with some capabilities to search databases and other repositories from the same vendor Guaranteed, Restricted Content: Provides guarantees and restrictions on content, authorization, security, authenticity, or accuracy (ensuring that exactly the right people can access exactly the right documents) Granular Security: Includes security on annotations and redaction; security protects search content based on user access rights; access control can be strictly enforced Integration with Desktop: UI integration with (typically) MS Office and Outlook Document Workflow: Process management capabilities, particularly for author-review-approve workflow and document lifecycle management Standard: Standard is Baseline plus: Records Management: RM capabilities, including behind-the-scenes capture of content as a record, and standardized integration with electronic and paper RM products and modules Team Project Collaboration: Capabilities for team- or activity-based, document-centric collaboration capabilities, focused on providing a common virtual environment to share information and interact on a particular task, project, or activity Advanced: Advanced is Standard plus: Advanced Version Management: Advanced Library services, particularly red-line management and version merging/branching E-discovery Capabilities: Inherent capabilities and strategic/technical integrations with third party products for all stages of the EDRM , including pre-trigger information lifecycle management Integration with Legal Software Applications: Strategic/technical integrations with Matter Management and related legal software applications Bates Numbering and Other Special Legal Capabilities: Includes various specialized legal capabilities not included in other categories I divided the Legal DM capabilities into Baseline, Standard, and Advanced: Baseline capabilities (1-7)are necessary for any Legal firm or department doing anything significant with their documents

Richard Medina's profile image

Blog Entry
Choices, Choices Everywhere for Imaging

What amazed me was the diversity of solutions choices we now have available in the software arena...All software solutions have an area of accomplishment where they excel in certain functionality

John Phillips's profile image

Blog Entry
Avoiding Proprietary Formats Like The Plague (Scanning, DM)

I tried to export my video from the software and it would only export as .doa...Can I perform OCR and indexing with the scanner software?...Does the scanner software support open architecture indexing (ie

Nick Inglis's profile image

Blog Entry
Document Processing Opportunities that can Improve Customer Experience

One small way to do this is to utilize document processing software to its highest potential...Utilize your document processing software to first verify the location of a signature, then proceed with recognition and account setup

Aaron Bauman's profile image