This kind of software allows records managers to track and store records in a wide variety of formats, including: Imaged documents
But for private individuals or for small and medium sized businesses, planning for information systems support and maintenance is critical to having long term access to your vital electronic records. For instance, as a small business owner, each time in the last decade or so that I have upgraded to new operating systems and applications software, I have had to personally retrain myself and reconfigure my systems
One thing that I find a bit of concern when watching technologies being developed and marketed is that Small and Medium sized Businesses (SMBs) are often forgotten with respect to software applications needs. Although we advanced professionals focus on cutting edge technologies, advanced hardware/software solutions, and sophisticated applications that work well in a corporate or large institution environment, the SMB companies rarely have needs for this level of system complexity and cost
" I've been pondering records custodianship and how in the realm of electronic records this process is so much easier as it is automated if the file plan is integrated with the electronic records management system. When an employee leaves an organization, because of proper indexing you know exactly what they left behind and how long it needs to be kept. With paper records, often when the records creator leaves you are left with a pile of paper and have no clue what it is and what the retention requirements are. You are probably how this all fits together. The electronic records management system, is in essence Roomba for records
For many years Records Management has been built around records retention schedules, File Plans, Records Declaration, and so on. Defining what is a record, what type of record it is, how long to keep it, cutoff rules, and how to declare a record has kept us up at night and consumed our days. In this model many documents or messages are considered "non-records." These non-records consist of personal/non-business items, copies, drafts, working versions, and so on
The trick is mapping out in front of the customer how the deontic style illustrates a potential electronic records management object structure
The records management functionality often is not in place to apply all of the retention rules and the event dates to the records to enable disposition
I was listening to a day-long presentation on Records Management and developments in the industry by Dr
Very few people outside of the Department of Defense have more firsthand experience with the DoD 5015.2 Electronic Records Management Software Applications Design Criteria Standard than I do
17 Comments - Why is the work and debate on systems standards for Record Information Management (RIM) in Federal Govt. dominated by systems vendors and industry analysts who also make their livings advising technology companies on how to position their products to maximize sales to government and private sector customers?
The next three facets are the records management program, the supporting architecture, and the supporting organizational structure. Here we find records management programs to be fairly mature, many of them established more than a decade ago. However, we find many firms now struggling to adapt their records management architectures to address electronic resources – both content and data
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