The only real method to become litigation ready is to have an Enterprise Information Archiving (EIA) strategy in place for all your information: including email, file shares, SharePoint, business repositories, paper, but also the new elephants in the corner: multimedia information and information the cloud
By Mary Mack Recently, a new email-archiving challenge has arrived: as regulatory retention periods only get longer, many of these time frames are now longer than the average technical life of most commercial email archiving and enterprise information archiving solutions
The majority of commonly-used search tools are built to retrieve only the most popular hits—which simply doesn’t meet the demands of exploratory legal or investigative search or for more advanced tasks such as document classification for eDiscovery, Legacy Information Clean-up or Enterprise Information Archiving
But, reading about self-destructing email is a good read and a great article to get attention for the real problem: a roadmap towards enterprise information archiving! For real-world email and eDiscovery solutions you should join our KM World Webinar Tuesday June 29th, 2010: http://www.kmworld.com/Webinars/250-The-E-Mail-Dilemma-Balancing-the-Risk-and-the-Value.htm, or read more here: http://zylab.wordpress.com/2010/06/11/why-you-need-email-archiving-today-and-enterprise-information-archiving-tomorrow/, or here: http://aiimcommunities.org/users/jscholtes #ElectronicRecordsManagement #InformationGovernance #E-mail #e-discovery #informationvaluation #enterpriseinformationarchiving
That may involve the use of cheaper (XML-based) storage, de-duplicating, implementing filing plans, developing retention schemes, creating a roadmap for total enterprise information archiving, and enforcing all the principles and policies, with or without Sheriff Woody’s involvement
Define a strategy for Enterprise Information Archiving. Start with email, file shares, SharePoint, and possibly backup tapes and structured information
For the first time, visitors sought proactive information management, enterprise information archiving, legacy information clean-up, defensible disposal, data monitoring for internal investigations such as non-compliance, early fraud detection and other intelligent governance tools
An archived version can be found here: http://www.zylab.com/webinar-requirements-for-long-term-preservation.aspx A more detailed write up on the technical challenges and a white paper can be found here: http://zylab.wordpress.com/2014/01/07/how-to-avoid-vendor-lockup-in-email-archiving-and-enterprise-information-archiving/ Over the last years, I have seen high-profile organizations adopting electronic archive solutions based on, for-instance, open XML standards (among them White House, UN, NARA, European Commission, etc.)
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Also, for the first time at LegalTech, many visitors shied away from the eDiscovery bells and whistles and wanted to learn more about “proactive eDiscovery” for information management, enterprise information archiving, legacy information clean-up, defensible disposal, data monitoring for internal investigations such as non-compliance, early fraud detection and other intelligent governance tools
Implement regular legacy information clean-up and information valuation as part of your roadmap towards a strategic enterprise information management and enterprise information archiving plan
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