Let me first state, that PDF is not the ONLY file format available and won't be the ONLY file format that should be used for archiving, turning a revisable electronic documents into a ePaper documents or for exchanging documents
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So, how do you avoid content lock in from occurring? Embrace open file formats .PDF/A is an excellent choice for long term imaging and archival, and formats like XML and ODF can be used over vendor's default file formats
The videos had a funny file format I’d never seen before, we’ll call it .doa. I googled and quickly found out that .doa was Shmoshiba’s brilliant proprietary video file format. I went to import my .doa files into my video editing program and to my chagrin the files wouldn’t import, they weren’t recognized
Incorrect focus: The focus for most insurance companies and hospitals especially has been on the resulting file format HL7, 835 etc. from automation. However, the reality is these file formats like all file formats are trivial compared to the effort it takes to get the data to generate them. This focus has caused organizations to pick solutions not on their quality of capture, but on their ability to export a file format. The best ways to address these short comings are: Start off small: Find smaller projects that are very desecrate and require less technology
ISO 19005, Document management – Electronic document file format for long-term preservation which is a three part standard specifying a file format based on PDF, Portable Document Format, that is technology neutral
1 Comment - ProductID=445885 ISO 19005-1:2005 Document management - Electronic document file format for long-term preservation - Part 1: Use of PDF 1.4 (PDF/A-1) https://infostore.saiglobal.com/store/Details.aspx?ProductID=265141 ISO 19005-1:2005/Cor 1:2007 Document management - Electronic document file format for long-term preservation - Part 1: Use of PDF 1.4 (PDF/A-1) - Technical Corrigendum 1 https://infostore.saiglobal.com/store/Details.aspx?ProductID=265150 ISO 19005-1:2005/Cor 2:2011 Document management - Electronic document file format for long-term preservation - Part 1: Use of PDF 1.4 (PDF/A-1) - Technical Corrigendum 2 https://infostore.saiglobal.com/store/Details.aspx?
Don’t worry about file formats or what software you have installed. With certain providers, file formats like Microsoft Word, Excel, PowerPoint, MP3 and PDF can be previewed and viewed directly in the browser. 4
The delivery mechanism (file format) should indicate nothing more than how the message needs to managed from a mechanical (not business) point of view. I.e.: a classification model should account for the subject of the decision, not for the file format. If you have it they can use it against you – Regardless of when you could have gotten rid of something, if you didn’t actually get rid of it it is subject to discovery
Through the use of the Hyper.Net® PDF/A Compliance Automator, the Hyper.Net® Workload Manager and Hyper.Net Web Services, the city has been able to ensure the long-term readability of content by eliminating the use of proprietary file formats going forward
Refiners may help if you know the answer is in a particular file format, but chances are, you’re grasping at straws anyways
• The use of heavy file formats, such as AutoCAD, is commonplace
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