Blogs

Why you can’t afford not to save email to SharePoint

By Sarah Gayda posted 2 days ago
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Costs for email non-compliance far greater than implementation of governance solutions Did you know the cost of non-compliance for an organization is nearly three times higher than the cost of compliance? To put that in real numbers, the average cost of compliance for the implementation of governance and compliance frameworks and solutions came in at $5.47 million, while the average cost of non-compliance was $14.82 million. At the same time, more work and communications are happening in email than ever before, and the volume of records created in email is ballooning. 86% of professionals prefer to use email when communicating for business purposes according ...
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Information Governance’s “One Thing”

By Steve Weissman posted 24 days ago
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One of my go-to pop references while consulting, presenting, and teaching is the scene in the 1991 movie City Slickers where Jack Palance tells Billy Crystal that the secret of life is One Thing. The catch, Palance says, is that we have to figure out what that One Thing is for ourselves. Bill Hader said much the same thing in a 2019 interview recorded at the New York Film Academy in which he advised students seeking to simplify their complex mix of creative drives to “make it about the story” (go to 21:09) – that’s his One Thing. And when I was a Scout leader and Little League Coach, the best One Thing I ever heard was to remember ...
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Microsoft Inspire 2022 & what it means for you

By Sarah Gayda posted 26 days ago
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If you work in the tech biz you may have heard the buzz this week around Microsoft Inspire 2022, the premier partner event of the year focused on the Microsoft Cloud. The two-day annual event was packed with announcements, sneak peaks at new product directions, and educational sessions meant to inspire and celebrate the partner channel. But for most of our customers and others in the information management space, the excitement of MS Inspire doesn’t mean too much. So, as a long-time premier Microsoft partner, we sifted through the keynotes and sessions to pass on the most relevant industry trends and information for your business. Here’s what we think you should ...
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Let's Try This Again - Sending Personal Data Across the Pond under Privacy Shield 2.0

By Sabrina Slattery posted 07-12-2022
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On Friday, March 25 th , the United States and European Commission issued a joint statement announcing their agreement in principle on a Trans-Atlantic Data Privacy Framework (the “Framework”). If finalized, the new framework would allow cross-border transfers of personal data from Europe to the United States. This agreement is the culmination of over a year of negotiations between the U.S. and E.U. It comes after the previous trans-Atlantic data flow framework known as “Privacy Shield”—which was an arrangement allowing companies to share EU personal data to the U.S.— was invalidated by the European Court of Justice in July 2020 for lack of adequate ...
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Utah Becomes Newest State to Adopt Consumer Privacy Law

By Sabrina Slattery posted 07-12-2022
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On March 24, 2022, the Utah Consumer Privacy Act (UCPA) was signed into law by Governor Spencer J. Cox, making Utah the fourth state, behind California, Virginia, and Colorado, to pass comprehensive consumer privacy legislation. The UCPA’s Applicability The UCPA applies to entities that: conduct business in Utah or produce products and services that target Utah residents; have an annual revenue of $25 million or more; and either controls or processes the personal data of at least 100,000 Utah residents or derives 50% of its revenue from the sale of personal data and controls or processes the data of over 25,000 Utah residents. There ...
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AIIM Stresses Strong Information Management Strategy is Key

By Sarah Gayda posted 07-07-2022
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Top learnings from the AIIM Forum Europe where digital transformation was the central theme We had the pleasure of attending the AIIM Forum Europe last month in the London. Continuing the trend from the AIIM Conference in Denver a little over a month ago, it was fantastic to be back in person for another great AIIM event and connect with our partners, customers and colleagues on the other side of the pond . The AIIM community remains focused on finding better ways to manage information and records in the modern world of work. A few takeaways and themes from the conference: Adapting to the new world of modern work is paramount Post-pandemic, many ...
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Digital Banking Conference 2022: 6 Takeaways from Austin, TX

By Jennifer Birdsell posted 06-22-2022
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The KnowledgeLake team attended American Banker’s Digital Banking 2022 conference in Austin last week. It was the first in-person edition of the conference since 2019, and provided an excellent vantage point to take in the major trends and technologies impacting regional banks, community banks, and credit unions. The speed and scope of change within the entire financial services industry is breathtaking. As more than one speaker noted, we are seeing a once-in-a-lifetime shift that will yield a very different landscape than the one banks and credit unions have known for decades. We took in the sessions and talked to people on the floor. Here are our ...
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KnowledgeLake is Making a Splash

By Jennifer Birdsell posted 06-22-2022
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Those of you who know KnowledgeLake are well aware that we tend not to toot our own horn very much. However, a series of exceptional recent achievements compels me to make an exception. Over the past month, KnowledgeLake launched a sweeping update to our platform that delivers enhanced business value to our customers in key areas. This latest iteration brings a new level of simplicity and ease of use to intelligent document processing software, setting KnowledgeLake apart from our competitors. Our platform is the only single-vendor, fully cloud-native solution that’s not only easy to use and deploy but also delivers rapid ROI. In addition, we’ve been formally ...
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The True Cost of Non-Compliance

By Sarah Gayda posted 06-17-2022
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Compliance has been thrust into the limelight the last few years but has become more complex and convoluted at the same time. Filing and storing staggering amounts of information according to legal and regulatory policies can seem overwhelming, and organizations often view compliance requirements as a huge nuisance or proverbial thorn in their sides. Do any of these sentiments sound familiar to you? “Nothing’s happened so far, so let’s hope our luck continues.” “The cost of compliance seems high, so let’s ignore it for now and cross our fingers.” “The chances of us getting caught for non-compliance seem relatively low, so let’s just deal with it later ...
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How to File Email from Outlook to SharePoint

By Sarah Gayda posted 06-01-2022
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4 easy steps to ensure compliance using Colligo’s SharePoint connector If you work in any capacity in an office, including a home office, you are probably reading and sending email daily. Even in the modern office , equipped with some form of instant messaging service like Microsoft Teams chat, email is still the core tool for communicating messages, both internally and externally with vendors, partners, and clients. If you walk around just about any office, the always-open application invariably is Outlook. The continuing pervasiveness of email requires that you devote attention to preserving and corralling key emails and those with long-term importance ...
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KnowledgeLake “Tahoe” Update Brings RPA Studio to Intelligent Document Processing Software May 11, 2022 by Jason Burian (VP, Product Management)

By Jennifer Birdsell posted 05-19-2022
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Today, we’re announcing our new KnowledgeLake platform update, code-named “Tahoe.” It’s a culmination of many months’ work designed to enhance the platform’s broad appeal, and help end users across business functions work smarter and more productively. It brings a new level of simplicity and ease of use to intelligent document processing software. I’m excited to share three of the most compelling new features in this update: Introducing The No-Code RPA Design Studio The KnowledgeLake Cloud has featured Robotic Process Automation (RPA) for some time. This feature has proven extremely useful for companies looking to go beyond document capture and eliminate ...
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KnowledgeLake’s New No-Code RPA Design Studio Simplifies Document-Centric Automation May 11, 2022 by Nicholas Heembrock

By Jennifer Birdsell posted 05-19-2022
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What if you didn’t need to write a single line of code to automate your document workflows? Think how much faster you could test out new ideas, build full-fledged intelligent automations and save time and expense. KnowledgeLake’s new RPA Design Studio makes it possible. Our new drag and drop RPA Design Studio lets business analysts and non-technical business users easily and visually map out and launch new processes and process improvements using a visual no-code / low-code GUI interface. Real No-Code Automation (Really) KnowledgeLake users no longer need to rely on internal developers or an external team to automate a task or modify an existing automation. ...
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A Limitless and Searchable Document Repository in the Cloud: KnowledgeLake’s Tahoe Update

By Jennifer Birdsell posted 05-19-2022
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Many Intelligent Document Processing vendors focus solely on the front end of the document capture and management process. They talk about machine learning and neural networking and deep learning. It’s all about the accurate extraction of data from documents. KnowledgeLake does this extremely well, too. But rarely do you see an IDP vendor talk about what companies should do with their documents AFTER the data is collected and parsed. That work is often, as they say, “out of scope.” Without a searchable document repository, however, organizations only have half the story. If you look holistically at what companies need to accomplish, it is not JUST about ...
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Highlights and Key Learnings From AIIM Conference 2022

By Sarah Gayda posted 05-09-2022
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Getting executive buy-in for information management programs remains a challenge, but attendees found strength (and tips) in numbers The AIIM Conference 2022 in Denver last week was packed with informative sessions, lively conversations in the solutions lounge, and plenty of social opportunities for the over 400 attendees who were thrilled to be together again in person. In case you missed it, here’s a round-up of top themes and learnings: Organizations are failing to align information management strategy with business strategy Peggy Winton, CEO of AIIM, kicked things off with a brilliant keynote speech entitled “Winners and Losers in the Trek to the ...
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When Disaster Strikes, Will Your Organization's Records be Safe?

By Sabrina Slattery posted 04-13-2022
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Natural disasters have increased in both frequency and destructiveness. In 2020, the United States experienced a record-breaking 22 weather or climate disasters that resulted in the loss of life, billions in property damage, and numerous irreplaceable items. Some of these irreplaceable items included vital business records—information that an organization needs for daily operation. [i] Knowing which disasters to prepare for can help prevent the loss of these crucial documents. The most severe disasters are hard to predict but not impossible to prepare for. This blog discusses some of the most recent severe weather disasters, how they have impacted vital ...
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Recordkeeping Basics: Managing Your Accounting Records

By Sabrina Slattery posted 03-25-2022
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It is that time of year again! Time to look at your retention schedule and decide what needs to be organized. It is a love-hate relationship for some. Most organizations have filed taxes for 2020, making this a great time of year to think about whether older accounting records may no longer be subject to any retention requirements. Everyone knows how important it is to balance your company books, but where do you even start? Start by determining what accounting documents you have and what your record retention requirements are. All businesses are required to keep accounting documents for certain lengths of time. Keeping your accounting records organized can ...
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Why Collaboration & Compliance Need to Peacefully Co-Exist

By Sarah Gayda posted 03-23-2022
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Collaboration nation Ever stopped to calculate how many people you work with each day? On average, most of us work with 10 or more people each day, and about half of us report working with more than 20. Aided by collaboration business technologies that flourished at the onset of the pandemic with the rapid adoption of remote or hybrid work, we are now working with more people than ever before. No longer constrained to interacting only with co-workers and customers within the confines of physical office space, our professional connections have multiplied at a rate previously unseen. For the most part, this is a good thing. In fact, most of us ...
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Let's Hit the Slopes: What to Know About Colorado's Personal Privacy Act

By Sabrina Slattery posted 03-11-2022
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Have you heard the news yet? The Colorado Privacy Act has raised the brrr for the Centennial State. This past summer, Colorado’s governor signed the CPA into law, making it the third comprehensive privacy rights law among the states. On July 1, 2023, the CPA will take effect, six months after the California Privacy Rights Act (an update to the CCPA) and Virginia’s Data Protection Act (CDPA). The CPA’s passage raises a number of important questions for organizations conducting business in Colorado, such as: what does the CPA entail; who must comply; how will the law be enforced, and; what do companies need to know to comply with the CPA? A Sneak “Peak” ...
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Intuitive data extraction from documents: easier than ever with iText pdf2Data 3.1

By Julie Kluyskens posted 03-11-2022
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Introduction We are excited to announce the release of iText pdf2Data 3.1, the latest version of our template-based data extraction solution. iText pdf2Data intelligently recognizes data inside structured and semi-structured PDF documents and extracts them in a structured format. It enables you to define areas and rules in a template that corresponds to the content you want to extract from similar documents. You simply create a template from a sample document with the user-friendly Template Editor and verify the data is recognized and extracted correctly. From then on, all subsequent documents can be processed automatically by the pdf2Data SDK. Intuitive ...
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Paid for Microsoft 365 E5 Licenses and Not Using Them?

By Sarah Gayda posted 03-09-2022
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Author: Tim Brady, CEO, Colligo Lack of SharePoint user adoption could be could be costing you money and negatively impacting productivity Your organization is likely one of the over one million companies worldwide who have Microsoft 365 . Microsoft 365 is the most widely used cloud service by user count, according to Gartner, and cloud adoption continues to grow. Given the business advantages of using Microsoft 365, the investment was a wise one. However, you’re likely not leveraging your investment to the fullest. After spending thousands (if not hundreds of thousands) of dollars on Microsoft 365 E5 licenses, we’re willing to bet that ...
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