Blogs

Migrating to Microsoft 365: Is now the time?

By Sarah Gayda posted 4 days ago
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Colligo’s cloud-based Email Manager ‘ add-in ’ rounds out  M365   Author: Andy Morris, Colligo Director of Research & Development “ B ump , ouch.” That ’ s the sound of you coming back down to reality now that the panic of the world ‘working from home’ is maturing into a long – term future.   Do we all go back to an office? Do we continue home working? Is it a hybrid ? I don’t think anyone clearly knows the answer. But one thing for sure is some of the IT changes we made (Yes , I am one of you , too) will not be rolled back .   The reason many of us have been able to convert to ...
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Member Spotlight: Jill Stelter

By BOSHIA SMITH posted 8 days ago
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This month, we're traveling north. Meet Jill Stelter, another vessel of the WIIM community.  Jill is the Information Governance & Compliance Program Manager at SnoPUD.  She says that there's no end goal for her in Information Management, so she's in it for the ride.  She's open for tips, introduce yourself here ! Name: Jill Stelter Position: Information Governance & Compliance Program Manager Company: Snohomish County Public Utility District (SnoPUD, the nickname comes in handy) Where do you live in? Washington State, just north of Seattle – the beautiful PNW How long have you worked in information management?  15 years, wow that sounds ...
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3 Reasons to Consistently Upgrade Your Technology

By Michelle Shapiro posted 28 days ago
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You’ve gone through the (often) lengthy process of searching for, comparing, selecting and finally implementing an information management solution. And now you have to upgrade the technology already? Your initial reaction may be,  Seriously?   I just spent money and time implementing this solution, and now I have to take another step?  While a set-it-and-forget-it approach to technology solutions may sound ideal, the information management landscape – and technological innovation at large – is constantly changing. In reality, upgrading technology poses a major opportunity for improvement within the business. Technology should be seen as an investment in the business, ...
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Member Spotlight: Jessica Marlette

By BOSHIA SMITH posted 03-07-2021
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Today is International Women's Day and what a great day to honor one of many great women in our AIIM community.  Meet Jessica Marlette, an Information Governance Counsel with an impressive resume as well as an active vessel of the WIIM community's success.  If you have not connected with Jessica, please introduce yourself here .  Name  Jessica Marlette, Esq., CIP Position Information Governance Counsel Company White & Case LLP Where do you live?  Tampa, Florida How long have you worked in information management?  I have been in the information management field for nearly a decade now.  I graduated law school when the economy tanked so ...
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It's 2021: Do you know where your PII is (in your content)?

By Michelle Shapiro posted 02-23-2021
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It’s 2021: enterprises have made it past the most digitally disruptive year in recent memory. 2020 was a year of drastic change – it reconfigured the workforce, evolved the way data and content flows and changed the way businesses and consumers operate. If last year was about adapting quickly and surviving uncertainty, 2021 is about laying a long-term foundation for the post-pandemic world and digital economy. A vital part of laying that foundation is enterprises knowing where all their customers’ personally identifiable information (PII) is.   We’ve come a long way since 2018, the year of the GDPR deadline. Privacy regulations are no longer a novel risk ...
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Member Spotlight: Ann Gorr

By BOSHIA SMITH posted 02-04-2021
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Meet Ann Gorr!  I remember the first time I met Ann at my first AIIM conference.  We were at Karaoke and I heard this BEAUTIFUL voice singing which put me in awe.  If you have not met this Wonder Woman, please reach out here !  Read more about Ann in this blog post. Name                  Ann Gorr Position            Legal Technology Consultant/Information Governance Strategist Company          Ann Gorr, LLC (Advisory Consulting Practice) Where do you live? I live at the “Jersey Shore” as it’s referenced in the Garden State of New Jersey in the US.  As an empty-nester, I recently downsized and moved from the big family home in the suburbs to a new ...
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Artificial Intelligence: The Final Frontier in Records and Information Management

By Whitney Nelson posted 01-20-2021
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According to the   European Commission’s Artificial Intelligence for Europe , “Artificial intelligence (AI) is already part of our lives – it is not science fiction.” From smart speakers to customer service, AI has found its way into our homes and businesses. One area of business where AI use is emerging is records and information management [RIM]. As opportunities to use AI in RIM increase, what privacy implications, what unnecessary classification or retention, and what laws or regulations can information governance and privacy professionals expect to find in the future? As the amounts of data increase, so does the headache in trying to manage such data. ...
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Using Records Management to Restart

By Whitney Nelson posted 01-20-2021
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How to Use a Records Management Program to Sustain Business Operations We are living in unprecedented times. People and businesses worldwide are having to adjust their daily routines and navigate new ways to do business. Consumer spending has drastically declined. International travel is at a standstill. Both small businesses and multinational companies have temporarily shut down, instituted furloughs or layoffs, or quickly restructured to company-wide telecommuting to deal with the new and rapidly changing environment. Whatever position your business currently finds itself in, a records management program can help your business find a way to be productive again. ...
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The Fall of the Berlin Wall and the Rise of Berlin Sanctions

By Whitney Nelson posted 01-20-2021
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Thirty years ago, this November, East and West Germans began crossing the Berlin Wall after the German Democratic Republic (GDR) announced that East German citizens could freely visit West Germany and West Berlin. Within a short amount of time, both Easterners and Westerners started tearing down parts of the Wall, symbolizing the subsequent wearing down of the GDR. [1] With the 30 th   anniversary of the fall of the Berlin Wall coming up in a few weeks, it seems fitting to view the recent rise of European General Data Protection Regulation (GDPR) sanctions issued by the Berlin Commissioner for Data Protection and Freedom of Information (Berlin DPA). Germany, ...
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The Importance of Being Permanent

By Whitney Nelson posted 01-20-2021
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The effect of the word permanent “is rarely pure and never simple” [1]   when it comes to records management. In the post-GDPR world, how you interpret and implement the word “permanent” into your retention schedule—as either a long-term retention period [2]   or a hardcopy format—could cost you significantly. The Association of Records Managers & Administrators (ARMA) defines a permanent record as “determined to have sufficient historical, administrative, legal, fiscal, or other value to warrant continuing preservation.” [3]   But what exactly does continuing preservation mean? Does it refer to the period of time you are supposed to retain information, ...
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New Changes to the European Union's Medical Device and In Vitro Diagnostic Device Regulations

By Heather Rice posted 01-20-2021
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On May 26, 2020, the European Union enacted new regulations concerning medical and in vitro diagnostic devices—a move that should cause manufacturers, clinical trial sponsors, investigators, and other regulated parties involved in medical device development, manufacture, and distribution in the EU to take notice. These new regulations replace existing directives and bring about many changes, including important changes to records retention periods. Medical Device Directive 93/42/EEC has been replaced by Medical Device Regulations (EU) 2017/745. This regulation applies to both implantable medical devices and non-implantable medical devices. In Vitro Diagnostics ...
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Document Management While Working Remotely

By Heather Rice posted 01-20-2021
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Businesses in the United States and around the world are currently operating in unprecedented times due to COVID-19. Many businesses have had to become innovative and flexible. Possibly one of the biggest changes to how businesses function from day-to-day is the large number of employees working remotely. Remote work is not new, but many businesses have had to figure out how to transition their employees to working remotely. This transition brings many challenges, but one of the challenges that might be overlooked is document management. Regardless of where you work, at home or in an office, it is important to have a document management policy in place and ...
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Managing Inactive Records

By Heather Rice posted 01-20-2021
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In today’s day and age, many companies have converted to electronic or paperless systems, however, businesses still have old paper records that need to be retained and accessed. Despite this move to electronic records systems, the task of determining how and where to store these old or inactive records is not new to businesses. Keeping and managing inactive records can be costly and time-consuming, and oftentimes where an organization stores these records is a big consideration and can be a hassle. First, let’s define what an inactive record is. Inactive records are records that are not used by an organization on a day-to-day basis but must be retained for ...
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E-Discovery and the Importance of Having a Records Retention Program that Includes Electronic Records

By Heather Rice posted 01-20-2021
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Discovery: the act or process of discovering. [1]   In a lawsuit, discovery is the process of sharing information that is relevant to a particular legal action or proceeding. With the rapid growth of technology and electronic data, the discovery process has evolved to include a new way of discovering information: electronic discovery or “e-discovery.” Why all the buzz about e-discovery? Computers are being used now more than ever by families, businesses, lawyers, doctors and even the courts. Computers allow us to work more efficiently, cut costs, communicate and store large amounts of data. It is important for a business to be able to quickly review and extract ...
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Member Spotlight: Shukra Kichambare

By BOSHIA SMITH posted 01-06-2021
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Meet our first member spotlight for the year 2021!  Shukra is a Governance Manager at Cummins, Inc.  He's looking forward to one thing we may all have in common and that's the COVID vaccine! Name: Shukra Kichambare Position: Information Governance and Privacy IT Manager Company: Cummins Inc. Where do you live in? Columbus Indiana How long have you worked in information management?  5.5 years What does your work entail?   As the Information Governance Manager, my work focuses on defining how we manage information from cradle to grave, from creation to archiving. This includes overseeing the design, development, and ongoing management ...
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Member Spotlight: Lorelei Chernyshov

By BOSHIA SMITH posted 12-03-2020
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Lorelei wears a few hats!   She's very involved in AIIM's WIIM program as well as a coordinator on the new Digital Ethics community.   In addition to her involvement in our AIIM community, she has successfully added a few more accolades to her resume this past year.  Check them out below.  Way to go Lorelei, please congratulate her here! Name: Lorelei Chernyshov CIP, IGP, MSLS (data privacy and cybersecurity) Position: Assistant Vice President of Information Governance, Technology Risk and Cybersecurity Company: Merrick Bank Where do you live in? Salt Lake City, Utah How long have you worked in information management?  25 years What does ...
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5 Critical Components of an Effective Marketing Campaign

By Brandon Burke posted 11-07-2020
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Achieving business growth through an effective marketing campaign requires paying attention to certain critical components. For instance, content is at the heart of a campaign and it is vital to know how to use it strategically.  SEO is important to drive organic traffic and social media marketing helps to build relationships with customers. All of these aspects working together can drive the success of a campaign.  1. Campaign performance insights Marketers need to know exactly how their campaigns are performing. Otherwise, they may keep investing in channels that yield poor pipeline and revenue. When they know what drives success, they can allocate ...
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Member Spotlight: Shawn Acheampong

By BOSHIA SMITH posted 11-05-2020
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Shawn has graciously shared his knowledge with us on a few occasions.  He presented at AIIM20 as well as lead a recent AMA for us on Microsoft Teams.  If you have not met Shawn and want to introduce yourself please do so here ! Name:  Shawn Acheampong Company:   Tumii Transformations Inc. Title:  Founder of Tumii Transformations Inc. and Digital Transformation Accelerator   Where do you live? Toronto, Ontario, Canada How long have you worked in Information Management? More than 20 years across industries from Government, Energy, Banking and Consulting in Police, Government, Retail, Engineering and Non-Profit (church) What does your work entail? ...
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5 Reasons Why You Should Use a Compression Software

By Alisa Fetic posted 10-07-2020
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There are many online services for file compression, but if you are constantly working with large documents, it may serve you better to invest in a tried and true solution. Here are 5 reasons to utilize document compression software: Better for sharing Compression software can reduce black & white image file sizes by up to 10X, and up to 100X for color images). This makes them much easier to email and transmit, as they will take less time to upload. Email attachment size limits can also quickly become frustrating, especially for paper-heavy industries such as legal and insurance. When you often have to work with large documents, it’s unsustainable ...
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Member Spotlight: Joan Darkortey

By BOSHIA SMITH posted 10-01-2020
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Meet your AIIM peer Joan Darkortey.  Joan joined AIIM in January of 2020 and attended AIIM20 where I had the pleasure of meeting this very diverse woman.  Joan is a very busy young lady as she actively serves on the Diversity Advisory Council (DAC), OAS Division D&I Team, and served as Co-Chair of Blacks United In Leadership Development (BUILD) ERN from 2016-2018 while managing her role as a Senior RIM Analyst.  You can find Joan in the community here .   Name Joan Curran Darkortey, EMBA, CIP, CLSSGB Position Sr. RIM Analyst and Consultant Company   Federal Reserve Bank of Atlanta Where do you live in?  Atlanta, GA How long have you worked ...
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