Blogs

KnowledgeLake “Tahoe” Update Brings RPA Studio to Intelligent Document Processing Software May 11, 2022 by Jason Burian (VP, Product Management)

By Jennifer Birdsell posted yesterday
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Today, we’re announcing our new KnowledgeLake platform update, code-named “Tahoe.” It’s a culmination of many months’ work designed to enhance the platform’s broad appeal, and help end users across business functions work smarter and more productively. It brings a new level of simplicity and ease of use to intelligent document processing software. I’m excited to share three of the most compelling new features in this update: Introducing The No-Code RPA Design Studio The KnowledgeLake Cloud has featured Robotic Process Automation (RPA) for some time. This feature has proven extremely useful for companies looking to go beyond document capture and eliminate ...
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KnowledgeLake’s New No-Code RPA Design Studio Simplifies Document-Centric Automation May 11, 2022 by Nicholas Heembrock

By Jennifer Birdsell posted yesterday
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What if you didn’t need to write a single line of code to automate your document workflows? Think how much faster you could test out new ideas, build full-fledged intelligent automations and save time and expense. KnowledgeLake’s new RPA Design Studio makes it possible. Our new drag and drop RPA Design Studio lets business analysts and non-technical business users easily and visually map out and launch new processes and process improvements using a visual no-code / low-code GUI interface. Real No-Code Automation (Really) KnowledgeLake users no longer need to rely on internal developers or an external team to automate a task or modify an existing automation. ...
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A Limitless and Searchable Document Repository in the Cloud: KnowledgeLake’s Tahoe Update

By Jennifer Birdsell posted yesterday
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Many Intelligent Document Processing vendors focus solely on the front end of the document capture and management process. They talk about machine learning and neural networking and deep learning. It’s all about the accurate extraction of data from documents. KnowledgeLake does this extremely well, too. But rarely do you see an IDP vendor talk about what companies should do with their documents AFTER the data is collected and parsed. That work is often, as they say, “out of scope.” Without a searchable document repository, however, organizations only have half the story. If you look holistically at what companies need to accomplish, it is not JUST about ...
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Highlights and Key Learnings From AIIM Conference 2022

By Sarah Gayda posted 11 days ago
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Getting executive buy-in for information management programs remains a challenge, but attendees found strength (and tips) in numbers The AIIM Conference 2022 in Denver last week was packed with informative sessions, lively conversations in the solutions lounge, and plenty of social opportunities for the over 400 attendees who were thrilled to be together again in person. In case you missed it, here’s a round-up of top themes and learnings: Organizations are failing to align information management strategy with business strategy Peggy Winton, CEO of AIIM, kicked things off with a brilliant keynote speech entitled “Winners and Losers in the Trek to the ...
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When Disaster Strikes, Will Your Organization's Records be Safe?

By Sabrina Slattery posted 04-13-2022
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Natural disasters have increased in both frequency and destructiveness. In 2020, the United States experienced a record-breaking 22 weather or climate disasters that resulted in the loss of life, billions in property damage, and numerous irreplaceable items. Some of these irreplaceable items included vital business records—information that an organization needs for daily operation. [i] Knowing which disasters to prepare for can help prevent the loss of these crucial documents. The most severe disasters are hard to predict but not impossible to prepare for. This blog discusses some of the most recent severe weather disasters, how they have impacted vital ...
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Recordkeeping Basics: Managing Your Accounting Records

By Sabrina Slattery posted 03-25-2022
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It is that time of year again! Time to look at your retention schedule and decide what needs to be organized. It is a love-hate relationship for some. Most organizations have filed taxes for 2020, making this a great time of year to think about whether older accounting records may no longer be subject to any retention requirements. Everyone knows how important it is to balance your company books, but where do you even start? Start by determining what accounting documents you have and what your record retention requirements are. All businesses are required to keep accounting documents for certain lengths of time. Keeping your accounting records organized can ...
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Why Collaboration & Compliance Need to Peacefully Co-Exist

By Sarah Gayda posted 03-23-2022
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Collaboration nation Ever stopped to calculate how many people you work with each day? On average, most of us work with 10 or more people each day, and about half of us report working with more than 20. Aided by collaboration business technologies that flourished at the onset of the pandemic with the rapid adoption of remote or hybrid work, we are now working with more people than ever before. No longer constrained to interacting only with co-workers and customers within the confines of physical office space, our professional connections have multiplied at a rate previously unseen. For the most part, this is a good thing. In fact, most of us ...
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Let's Hit the Slopes: What to Know About Colorado's Personal Privacy Act

By Sabrina Slattery posted 03-11-2022
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Have you heard the news yet? The Colorado Privacy Act has raised the brrr for the Centennial State. This past summer, Colorado’s governor signed the CPA into law, making it the third comprehensive privacy rights law among the states. On July 1, 2023, the CPA will take effect, six months after the California Privacy Rights Act (an update to the CCPA) and Virginia’s Data Protection Act (CDPA). The CPA’s passage raises a number of important questions for organizations conducting business in Colorado, such as: what does the CPA entail; who must comply; how will the law be enforced, and; what do companies need to know to comply with the CPA? A Sneak “Peak” ...
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Intuitive data extraction from documents: easier than ever with iText pdf2Data 3.1

By Julie Kluyskens posted 03-11-2022
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Introduction We are excited to announce the release of iText pdf2Data 3.1, the latest version of our template-based data extraction solution. iText pdf2Data intelligently recognizes data inside structured and semi-structured PDF documents and extracts them in a structured format. It enables you to define areas and rules in a template that corresponds to the content you want to extract from similar documents. You simply create a template from a sample document with the user-friendly Template Editor and verify the data is recognized and extracted correctly. From then on, all subsequent documents can be processed automatically by the pdf2Data SDK. Intuitive ...
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Paid for Microsoft 365 E5 Licenses and Not Using Them?

By Sarah Gayda posted 03-09-2022
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Author: Tim Brady, CEO, Colligo Lack of SharePoint user adoption could be could be costing you money and negatively impacting productivity Your organization is likely one of the over one million companies worldwide who have Microsoft 365 . Microsoft 365 is the most widely used cloud service by user count, according to Gartner, and cloud adoption continues to grow. Given the business advantages of using Microsoft 365, the investment was a wise one. However, you’re likely not leveraging your investment to the fullest. After spending thousands (if not hundreds of thousands) of dollars on Microsoft 365 E5 licenses, we’re willing to bet that ...
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Molecular-Based Data Storage

By Jared Walker posted 03-02-2022
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As technology continues to advance at a dizzying pace in nearly every aspect of our lives, this holds true for data storage solutions as well. Coming down the pipeline are some big (or, more accurately – minuscule) and exciting developments in the ways we store our digital data! DNA storage In a prior post, we discussed the fascinating possibilities of storing data on strands of DNA . The basic rundown of the process involves digital data being chopped up and stored as synthetic DNA molecules in sequenced strands. These strands are synthesized into actual DNA, which can be preserved for long periods of time (potentially thousands, or even a million years). ...
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4 Reasons To Use Colligo Content Manager + SharePoint

By Sarah Gayda posted 03-01-2022
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Author: Tim Brady, CEO, Colligo Your organization has a unique approach for managing information and content. Inconsistency is normal, as organizations vary greatly in their maturity and quality of handling information and managing the information lifecycle. But your organizations and all others have learned a vast amount over the last two years regarding your information needs and information governance. Given you’re now utilizing SharePoint Online and Microsoft 365 for your content services platform, as most organizations , you’re probably wondering, “Now that we’re on this cutting edge platform, why are we having the same old challenges?” “Why would ...
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ISO Compliance and Cybersecurity Reporting - Yet Another Way to Strengthen Your Records and Information Management Program

By Sabrina Slattery posted 02-23-2022
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In today’s world where humans produce 2.5 quintillion bytes of data daily (that’s a million trillion!), [1] the average data breach costs $3.86 million, [2] and companies can face data privacy-related fines north of $800 million, [1] records and information management (RIM) is getting more time in the spotlight. Most RIM practitioners can build a strong case for a good records management and retention policy – it can help avoid litigation, save on discovery costs, and limit the impact of a data breach. But what about using RIM as a way to elevate your company in the eyes of customers? One way to achieve this is through obtaining advanced certifications ...
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How Nevada Doubled Down on Privacy Legislation

By Sabrina Slattery posted 02-23-2022
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The Privacy of Information Collected on the Internet From Consumers Act (NPICICA) and Security of Information Maintained by Data Collectors and Other Businesses statute (SIMDC) are Nevada’s two main online consumer privacy laws (together, Nevada’s Privacy Laws). Although lesser-known and considered less comprehensive [1] than the California Consumer Privacy Act (CCPA), Nevada’s Privacy Laws are still impactful among privacy laws in the United States. Recent amendments to Nevada’s Privacy Laws provide consumers far more protection. Below is a summary of the framework of Nevada’s Privacy Laws along with recent amendments. What Information is Protected? ...
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Leveraging Google for More Effective Research

By Jared Walker posted 02-23-2022
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Need to do some legal research? Are you having trouble locating a specific requirement, page or article on a website? Here are a couple of ways to leverage Google and its tools to make your life easier and your research more effective: Use advanced search operators We all know and have used Google to search for things, and by and large, it is a powerful and sophisticated search engine that gets the job done. If you want to take your searches to the next level, however, it is all about “search operators.” Search operators are special characters or commands used in a search query to expand on simple text searches. Depending on the operators used, search results ...
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Do You Ever Feel Like, Somebody's Watching You? That's Because They Are

By Whitney Nelson posted 02-23-2022
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With video surveillance becoming less expensive and more widely available, our images are increasingly recorded. But things are not as Orwellian as they seem. Even before drones, dashcams or video doorbells became everyday items, regulators established requirements for video surveillance. How long an entity can retain images depends on several things, including the areas the cameras cover, the type of business capturing the image, and the events captured. Most international video surveillance requirements are not found in regulations, directives, or statutes. Rather, these requirements are frequently governed by data protection authorities through guidelines, ...
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Quantum Supremacy: Rethink Encryption in Records and Information Management

By Frank Fazzio posted 02-23-2022
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Encryption is an essential element in the toolbox of any security professional or records manager. In the event of a data breach, encryption acts as a failsafe to make stolen data unreadable to hackers and prevent them from putting it to nefarious uses. Encryption also plays a key role in our ordinary daily lives. When you log in to a website or pay with your credit card, you are relying on encryption to keep your credentials out of the hands of thieves. The encrypted contents of smartphones keep our private conversations and photographs safe from prying eyes. Even law enforcement agencies like the FBI and CIA are unable to read the contents of certain encrypted ...
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Navigating Multiple Jurisdictional Requirements: Which Jurisdiction is Controlling for Retention Purposes?

By Jennifer Chadband posted 02-23-2022
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A common question amongst our international clients is: “which jurisdictional law should our retention schedule follow?” From a records management perspective, the general rule of thumb is to focus on the “place of the regulated activity.” Applying this rule can be difficult, however, when there are regulated activities with legal and operational implications beyond the borders in which the activity takes place. This becomes an issue in particular when retention requirements between jurisdictions that use the same types of record vary greatly in the retention periods. Of course, there are exceptions to every general rule, and this guidance must be qualified with ...
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How to Solve the Problem of Search with Metadata

By Sarah Gayda posted 02-15-2022
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Better search. That was among of the top three features that IT leaders said they needed most, according to a recent survey of medium- and large-sized North American organizations conducted by OrigamiConnect. The related article in CMSWire goes on to say, “A better search is the biggest requirement for many organizations. In our experience, search issues are often caused by outdated site structure and information design. This out-of-date information architecture usually results in confusing navigation, poor metadata tagging and a lack of intuitive search.” Poor (or no) metadata tagging is often the culprit among organizations Colligo works with. In fact, ...
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The Importance of Using Sensitivity Labels in SharePoint

By Sarah Gayda posted 01-13-2022
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With growing attention on security and compliance, your organization can leverage Colligo to support sensitivity labels as part of a more comprehensive information protection and collaboration strategy With volumes of data growing significantly and collaboration central to everyday work, automation as part of the records management and classification process is important to meet company and industry policies without creating friction for your knowledge workers. Colligo helps bridge what the organization needs with what Microsoft provides by empowering users to easily apply labels to tag content and emails. What are sensitivity labels? Sensitivity labels ...
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