As a follow-up I would like to share a brief question and answer session on the specific topic of Document Scanning for Microsoft SharePoint as there is tremendous interest in this capability. Questions and Answers about Document Scanning for Microsoft SharePoint 1
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Many large organizations, and some forward-thinking smaller ones, require their document scanning service provider have a SOC 2 Type 2 Report
http://www.zoomerang.com/Survey/WEB22BA5ADJ57B #documents #Scanning #ScanningandCapture #ECM #imaging #Capture
It really is as simple as that one word answer when it comes to the question of Document Scanning for your business
If you are in need of a reminder, these are just some of the services that can be provided to you: Store and manage paper files and boxes including certified paper destruction when requested Document scanning/capture of virtually any size paper document or microfilm Improve image quality of deteriorating documents – saving documents after a disaster has struck and be an important step to recovery and restarting your business Conversion of the document image to a PDF or other formats as specified such as JPG Data extraction and upload to your back-end processes Data Entry OCR/ICR/Marksense Forms Recognition Indexing with your designated metadata/taxonomy Full-text conversion of large documents like contracts Redaction of data on the image such as a SSN or other PII Upload index data and image files to your system for search and retrieval Automate processes via workflow – such as an accounts payable process Store and host all of your electronic data Provide disaster recovery services Professional services/consulting to help you better understand how to make the best use of their services and your processes Be there to help your business work faster and be more productive – these companies like a challenge What kind of documents and information do they handle?
The reality is capture, in full and as defined in the AIIM Industry Watch titled “Document Scanning and Capture: local, central, outsource – what’s working best” , it is a combination of document scanning, image correction, recognition of text, Barcodes, form fields, etc. and finally, output to an appropriate format for subsequent processing or archive storage.This research goes on to find that: 78% of those surveyed have some form of distributed scanning via MFPs, desk top scanners or branch-office scanners
What happens on either side of a document scanning process?...You turn on a pump, you open your front door, you open a spigot, and the aforementioned items are just there. Document Scanning is a lot like that
Kefron can provide a single service solution for your document and information management: - Off-site Document Storage & Management - Document & Information Management Systems & Solutions - Online File Retrieval & Management - Accounts Payable Processing Solutions - Document Scanning and Imaging (on and off-site) - Records Management Consultancy - Confidential Document Destruction We have been managing sensitive documents and data for nearly 30 years and have four ISO Certificates to support our commitment to quality service
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He is a recognized expert on document scanning and forms recognition including OCR, ICR, OMR, and barcode recognition and has written extensively on these subjects
If you are in the document capture or document scanning business you’ll often hear the phrase similar to, “Oh, I’ll just use my existing multifunction device to scan to a folder and let my capture software process the scanned images from the folder.”
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