An industry colleague recently asked me if I would be willing to participate in a panel discussion on the continued use of the DoD 5015.2 Standard. She suggested the discussion would be focused around what changes needed to be made to the Standard going forward. I was honestly a little taken aback because I knew this colleague had read my thoughts on the DoD 5015.2 Standard in my previous blog post and I had assumed she understood my feelings about it
4 Comments - Meg - Microsoft hired Gimmal (including Don Lueders) to design a add-in for SharePoint 2010 that could be certified by the DoD 5015.2 standard. After we designed it, Jeff Teper decided that there were too many international jurisdictions with conflicting records management rules to add these capabilities to the SharePoint code base. Gimmal then developed and certified our products by the DoD 5015.2 standard, Chapters 2, 3 & 5
Non-electronic Documents As the title of the DoD 5015.2 Standard suggests, its intention is to provide procedural guidance for managing the lifecycle of electronic records, yet it includes some very specific requirements for managing non-electronic (i.e. paper) records, as well
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We recently completed the records management certification of native SharePoint 2010 add-ons based on the DoD 5015.2 standard. Here is the JITC page where all of the certified solutions are identified. We believe that this is the only native SharePoint add-on that is certified by the DoD 5015.2 standard, although several other organizations, such as Open Text, Laserfiche, and Autonomy have certified their ECM solutions in an integrated configuration with SharePoint
I love both Don Lueders’ detailed post on this subject, On Why I No Longer Support the DoD 5015.2 Standard , and Mark Mandel’s rebuttal, I Support DoD 5015.2; and Encourage ALL Federal Agencies to Adopt It, as I believe that a full debate on standards for IT systems creating and housing Official Federal Records is really needed
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The DoD 5015.2 records management standard had just been issued and one of our customers wanted a document management solution, which would also comply with the brand new DoD 5015.2 standard. This was my chance to create a new, integrated document, records, and workflow management solution using PC Docs, Provenance’s ForeMost, and our workflow software
[Editor's Note:: Read Don Lueders' original post: On Why I No Longer Support the DoD 5015.2 Standard . You can also read another voice in the debate, Ron Layel: To Support or Not Support the DoD 5015.2 Standard (Some pet peeves and views on the debate from a RIM practioner's perspective) ] Don, your analysis is very detailed and on the mark. 5015.02-STD is in need of an update to reflect how RM is done these days
5 Comments - Mark - Thanks for your analysis which I agree with. The DoD 5015.2 standard is in need of an update in the areas that Don Lueders points out, and many others, but it is a difficult leap of faith to argue as Don did in his subsequent comments that the OMB Managing Government Records Directive gave agencies tacit approval to ignore the standard
Your organization may have implemented or considered various techniques around converting an existing or “active” documents to a record such as: Manually declaring a document to be a record Creating a workflow that sends a document to a Records Center or centralized records management related site There has also been another standard for which records management systems are judged which is the US Department of Defense’s (DoD) 5015.2 standard or equivalent which can be reviewed at the following link: http://jitc.fhu.disa.mil/cgi/rma/standards.aspx This standard is set for the management of records that will be eventually transferred to the U.S
So if the DoD Standard model is no longer valid, the question becomes this: What does post-DoD 5015.2 Standard records management look like?
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