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Metadata: a better way to help users find electronic records

Metadata vs. e-folder structures and full text search Traditionally, electronic records have been stored on shared drives . To help users find the documents they are looking for, many organizations will develop a hierarchical folder structure. Most of us would be familiar with this approach, in which records might be organized into folders by department, by year, by client, etc. Sub-folders help break up the documents into manageable sized groups for easier visual scanning

Ross Nepean's profile image

Blog Entry
How we can make EHR even more secure

The most effective way to accomplish this is to implement a file tracking system designed to account for all actions: folder pull, delivery, folder check-in, document preparation, scanning, quality assurance testing, re-processing, indexing/exporting/OCR, auditing, folder check-out and in-process check-out

Greg Bartels's profile image


Blog Entry
Divorcing Electronic Medical Records from the Patient’s Paper File Costs Lives and Money

I remember frantically trying to get the administrative staff at my father’s primary oncologist to provide copies of the files he requested...If my father’s physician had had access to scans of his file, it would have made all the difference

Greg Bartels's profile image

Blog Entry
Jumprope!

Plan to spend the next year determining current folder structures, MOSS 2007 folder structures, migrating to SharePoint 2010 capabilities, mapping out metadata and folksonomies—this is DELICIOUS stuff

Mimi Dionne's profile image

Blog Entry
On Why I No Longer Support the DoD 5015.2 Standard

Is it nice, for example, to be able to classify an email and all four of its attachments into different categories across the file plan, each with its own unique set of metadata and each with a link to the email and the other attachments?

Don Lueders, CRM, CDIA's profile image

Blog Entry
Digital Signatures for SharePoint Data

Using these standards to sign XML data produces a single file that includes both the data and the digital signature or signatures. Since the signed XML data file is still an XML file, its data can easily be read by software applications and used for further processing, reporting, etc

Larry Kluger's profile image

Blog Entry
Technology Dependency Planning

Otherwise, we can no longer write documents for ourselves, open our own filing cabinets, take out the trash, or make our own phone calls to communicate with associates

John Phillips's profile image

Blog Entry
Document Naming Guidelines in the Private Sector

While there is a lot of freely available information online related to electronic document naming conventions, most (if not all) of these best practices and guidelines come from educational institutions, governments, records and information management organizations, and other non-profit/public...

Lina Ma's profile image

Blog Entry
Records Inventorying: Deontic Questions with Criterial Leap

The positives: this method counts on the participation of the audience it spurs wonderful debate colleagues view Records competencies differently The negatives: not everyone would know their architectural locations some colleagues don’t want to share too much it works well with folder classification; less well with metadata I find it very easy to transform my fractal into a qualitative report for management

Mimi Dionne's profile image