Related to the aforementioned legal issues is the question of records retention . Specifically, how the cloud affects your ability to retain and dispose of records in accordance with the law and any other applicable guidelines. Retention Basics Still Apply to Cloud The cloud is simply another option for the storage of your records, and as such, the same basic retention requirements apply
All recorded information across the entire enterprise will become subject to retention and disposition policies
Wouldn’t it be cool, though, that if in addition to being able to work with the content and share it with collaborators (the work variety, not the WWII Nazi variety) the content could also be appropriately tagged, filed, and placed under retention at the point that I plunk it into the repository?
Monica currently serves as Corporate Records Manager for Land O'Lakes
Add yet another headache for records management...That should be ample opportunity to copy it to a PC and then let the records management system take control
Last week I got the opportunity to attend and present at the annual Managing Electronic Records (http://www.merconference.com) conference. My presentation was on "Social Media and Records Management: Operational Benefits and Legal Challenges"
And, the president's 2012 Managing Government Records Directive details the National Archives and Records Administration to promote cloud-based services to store and manage electronic records
However just being able to plug into SharePoint won't be enough to save them, particularly in the collaboration, document and records management space
One thing is clear however; “organizations are required to retain records of communications related to the broker/dealers business that are made through social media sites”. This means every organization must ensure that it can retain records as required by SEC Rules 17a-3 and 17a-4 and NASD Rule 3110
We all use the Cloud for personal stuff - YouTube, Gmail, Hotmail and so on, but how does it stack up for business use? And what about Records Management, compliance, eDiscovery and those nasty governance issues?
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