Making the user the master of their own organizational structures is a subtle and persuasive way for ECM holdouts to stop using Outlook in ways it was never meant to be deployed -- namely the de facto document server
Everyday I check email on Outlook, write my correspondence on Word, and present my great ideas on PowerPoint...I laugh when I think about all the people I know that will have a coronary when their Outlook, Word and PowerPoint is gone
Luckily, these collaboration technologies extend across our entire Enterprise Platform including multi-user document editing in Office 2010, embedded Presence and Instant Messaging in Outlook (and Outlook Web App), and even allow me to federate with external partners and customers for simplistic and secure collaboration with these users as well
Executives value the option to have an extra layer of management and control on top of familiar Excel spreadsheets and Outlook environments to help enable risk management, compliance and business efficiencies for organizations
That doesn’t happen to Microsoft in reverse when users used to use a pirated copy of Outlook to access their personal email
For users to learn SharePoint is not too unlike software applications they are already familiar with using such as Internet Explorer, Word, Excel or Outlook. Since users already have some level of comfort using these applications, extending the capabilities of these desktop applications to now store electronic documents in SharePoint is probably one of the most effective ways to get users to accept and, more importantly, embrace change
With Microsoft operating systems and office applications being the primary graphic user interfaces most people are using in their organizations, it just makes sense the commonality between SharePoint and an application such as Outlook give the users a comfort level that typically does not involve complicated training
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