Preservation: It’s a simple term we often see used throughout the industry. But the activities associated with preservation can and must take place based in different contexts
I was listening to a day-long presentation on Records Management and developments in the industry by Dr
Actually, most CIOs do not care about the value of information, but much more of its cost (production, storage, preservation, reproduction,duplication, circulation, operation, security, etc.). 2) records managers So, may be Information Governance is a matter to leave in the hands of records managers and archiving experts. The question is to decide, among heritage value, legal value and business value, which is the most appropriate to set the information assets of an organization? The records management (or archiving) essentially considers the heritage value and "legal" to identify information assets and supporting a policy of information governance, but it is not sufficient in my opinion: records management is static while the information governance is dynamic , records management is reactive , whereas the information governance is meant to be pro-active , records management is primarily focused on retention , while the information governance is enforced to benefit to the daily business . Records management is a response to regulation before being a support for business As IT services are more concerned about cost than the value of information, records managers are very often more interested in the heritage value (legacy) and / or "legal" information to its utilization by business apps. 3) legal counsels, risk managers and lawyers If it is not appropriate to leave the Information Governance in the hands neither of IT teams nor records managers, should it return for Legal Affairs?
Organizations are facing the reality that electronic information is or can be a record and as such are now trying to address how they will manage this mounting mass
For many years Records Management has been built around records retention schedules, File Plans, Records Declaration, and so on. Defining what is a record, what type of record it is, how long to keep it, cutoff rules, and how to declare a record has kept us up at night and consumed our days. In this model many documents or messages are considered "non-records." These non-records consist of personal/non-business items, copies, drafts, working versions, and so on
Data under management essentially includes it all - ranging from long-term critical digital assets to ephemeral/transitory data that should be disposed after only a brief period (or not retained at all – such as text messages for many organizations)
1 Comment - no search term matches found in comments.
Provenance had one product, a records management application called ForeMost...Cutoff Processing As a Certified Records Manager, I have a fairly well documented understanding of how organizations manage records through their lifecycle
17 Comments - All ECM/RM vendors except Microsoft have long included these features, so it largely is a moot point
Which of the above must be retained and for how long? What constitutes the “record?” Here is my non-legal (but experienced Records Management) perspective: The simple answer is that the final, complete or signed document that is evidence of a decision or transaction is the official record - and that is considered records management best practice
I've been pondering records custodianship and how in the realm of electronic records this process is so much easier as it is automated if the file plan is integrated with the electronic records management system. When an employee leaves an organization, because of proper indexing you know exactly what they left behind and how long it needs to be kept. With paper records, often when the records creator leaves you are left with a pile of paper and have no clue what it is and what the retention requirements are. You are probably how this all fits together. The electronic records management system, is in essence Roomba for records. " Less risk
We exchanged a couple of tweets about saving tweets as records and then he asked whether that picture that came up with the email would be part of the business record, given that it's what the user saw
8403 Colesville Rd #1100Silver Spring, MD 20910USA
Phone: (301) 587-8202Toll free: (800) 477-2446Fax: (301) 587-2711Email: hello@aiim.org
JoinBenefitsLearn More
About UsTerms of Use