Oil and Gas

  • 1.  Size does matter learn how to reduce your content footprint to save costs

    Posted 03-25-2015 21:07

    Looking forward to discussing content footprint challenges with my fellow Oil and Gas SIG members post today's meeting.



  • 2.  RE: Size does matter learn how to reduce your content footprint to save costs

    Posted 03-26-2015 09:33

    Thanks for running the session Andy, a great starting point for this line of conversation.

      

    Best wishes,

    Neale

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    Neale Stidolph
    Head of Information Management
    Lockheed Martin
    Aberdeen
    United Kingdom
    +441224649999
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  • 3.  RE: Size does matter learn how to reduce your content footprint to save costs

    Posted 03-26-2015 09:40

    Andy,

    Thank you for a excellent presentation in bringing awareness as to the value of reducing the footprint.  So I'm interested if there are documents available that talk about the best practices of reducing footprints.  I think having access to documentation concerning best practices may be a key in helping IT to push a policy of footprint reduction in the organization along with of course the necessary ROI data.

     Thanks,

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    Brad Nickle, Sr.
    Executive Vice President
    The Strickland Group
    Fort Worth TX
    (817)338-0800 (101)
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    Original Message


  • 4.  RE: Size does matter learn how to reduce your content footprint to save costs

    Posted 03-26-2015 10:06

    Thanks to all the participants and to Andy for framing the discussion!

    For those interested, AIIM has recently published a white paper entitled "Valuable Content or ROT: Who Decides?" which is very relevant for our discussion:
    http://www.aiim.org/Research-and-Publications/Research/AIIM-White-Papers/Valuable-Content-or-ROT 

    Key points from the white paper:

    "Key AIIM Survey Findings

    - Electronic records are "increasing rapidly" in 68% of organizations surveyed. While 32% reported a decrease in their paper records, not one respondent reported a decrease in electronic records.
    - On average, respondents estimate that only 42% of their electronically stored information is useful to the business. 58% is therefore ROT.

    - In Only 12% of respondents feel confident that they store only what they need to store. Only 37% are confident that they can identify what is safe to delete.

    - The biggest benefit given from good information governance is reduction in storage costs (cited by 55%), followed by exploiting and sharing knowledge resources (50%), and faster response to events and enquiries (47%).


    - The biggest risk from failure of information governance is excess litigation costs or damages (41%). Next is loss of intellectual property or confidential information (35%), then loss of customer confidence or bad publicity- particularly from data breaches or loss of personal data (31%).

    - Only 10% have a full set of IG policies in place that are respected and enforced"

    Do we recognize these findings? And if so, what do your organisations do to address them? 

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    Dennie Heye
    Business Analyst Information Management
    Royal Dutch Shell
    The Hague
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    Original Message


  • 5.  RE: Size does matter learn how to reduce your content footprint to save costs

    Posted 03-26-2015 10:49

    Everyone seems to wrestle with a good actionable definition of Redundant, Obsolete and Trivial (ROT).

    One rule we have found helpful is to ID files that are obviously associated with an application.  Examples would be ".dll", or ".exe".  Since company policy is to not allow applications to run on shared network drives (they are supposed to be for storage of information only) we feel justified to label these "ROT" and then take steps toward deletion; notify owner etc. 

    I'd be interested to hear what other "ROT rules" people have come up with?

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    John Buckley
    Information Analyst
    Shell Oil Upstream
    Houston TX

     























  • 6.  RE: Size does matter learn how to reduce your content footprint to save costs

    Posted 04-09-2015 19:43

    Hi Brad

    I have uploaded a document with further information that you might find useful. 

    Regards,

    Andy

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    Andy Lavender
    Team Lead, IM, Engagement and Delivery
    Chevron
    Perth WA
    0438196899
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    Original Message


  • 7.  RE: Size does matter learn how to reduce your content footprint to save costs

    Posted 03-26-2015 09:51
    Andy, thank you for hosting, it was a good discussion. As a vendor of content, we are always concerned about our customers content needs. Version controls and content re-use are very important in managing the footprint. 

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    Marla Latvatalo
    Regional Account Exec
    quark software
    Addison TX
    (469)478-9965
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