Up to £15 billion wasted looking for ‘lost’ documents at work

By Vikram Setia posted 12-18-2013 05:46


We all rely on our IT at work to get the job done, and there’s nothing more frustrating than when it just stops working or takes an eternity to carry out a simple request. But how much time do we actually waste dealing with issues that the technology throws up.

At infoMENTUM, we recently worked with research experts Censuswide to ask over 1,000 people in the UK with desk-based jobs what’s slowing them up at work and why.

Trying to locate ‘lost’ documents was one of the biggest bugbears that we found.
Of those who responded, over two thirds wasted either up to or even over an hour each day looking for documents and 20% said they had to then waste even more time creating documents from scratch.

If you take that hour each day that people are wasting and extrapolate it across the UK, then businesses could be wasting as much as £15 billion every year while employees search for documents.

With everything online instantly accessible it seems ludicrous that so many employees are being held up by their own company’s network and systems.

As part of the survey we also wanted to find out what staff perceive as being important in helping them do a better job, and while almost 50% would see the value in better technology, 93% said that quick access to the documents and information would enable them to be much more efficient at work.

In today’s market where companies are determined to improve efficiencies to meet profitability targets, employees need to focus on their jobs and helping grow the business.  They do not need to waste time searching the server for lost PowerPoint  presentations or Excel spread sheets.

#infomentum #informationmanagement #lostdocuments
1 comment


02-05-2014 23:22

I have been using Centralpoint by Oxcyon. I was a bit weary of starting with this CMS at first because I have used various CMS’s from Google, Microsoft Sharepoint, Huddle and etc. My initial reaction to Centralpoint was that it was going to be just another CMS (content management system), but I was wrong. It exceeded my expectations, greatly. One thing I noticed when I use Google Apps and Sharepoint was that navigation was a mess! I’m not saying that Google Apps and Sharepoint is the only CMS with bad navigation, but it’s just an example. I usually adapt to programs easily, but I was rather confused by most CMS programs. With Centralpoint, I don’t have any issues with navigation and changing things around. As far as storing records, it has a powerful document management system, which is full blown archival. Oxcyon also doesn’t charge per seat, per server or by the amount of data usage. Overall, navigation and proper document
management system were 2 of my largest problems with past CMS’s I have experienced. Centralpoint is painless and
efficient. I would highly recommend it.Centralpoint has many great feature that are user friendly like Microsoft office. You can setup policies and administrative rights. The best thing about it is it just feels natural.