10 Fast Facts About Document Management

By Rui Oliveira posted 05-25-2010 16:55

  

Pam Doyle’s presentation at the AIIM road show in Chicago contained some “fast facts” about document management that I thought worth repeating. I thought these reminders of DM value were particularly relevant given the coming tightening of IT resources:

1. Companies spend $20 in labor to file a document, $120 in labor to find a misfiled document, and $220 in labor to reproduce a lost document.
2. 7.5 percent of all documents get lost; 3 percent of the remainder get misfiled.
3. Professionals spend 5 – 15 percent of their time reading information, but up to 50 percent looking for it.
4. The average document photocopied 19 times.
5. There are over 4 trillion paper documents in the U.S. alone and they are growing at a rate of 22% per year (PricewaterhouseCoopers).
6. Corporate users received an average of 18 megabytes (MB) of e-mail per day in 2007; E-mail is expected to grow to over 28 MB per day by 2011.
7. Users send and receive an average of 133 e-mail messages per day (Radicati Group).
8. A single FAX machine costs $6,200 per year (Captaris); the average time to manually FAX a document is 8 minutes.
9. The average cost to send a package via courier service is between $8 and $15.
10. The cost of office space has increased 19% (Office Space Across the World 2008).

Full article here.
 



#ElectronicRecordsManagement #documentmanagementsolution #businessprocessoptimization
1 comment
2572 views

Comments

02-18-2015 01:24

It will not remain feasible to work with paper documents very shortly from now. We can't afford to cut down trees for saving information any longer. The amount of information we deal with in the present scenario is *freakingly high and it's absurd to use papers for documentation and communication. Even certifications and other valuable documents of high import are being digitized. It's high time that we go paperless. It's not only cost effective in the long run but also highly favorable for the environment as well.
We have helped many organizations go paperless with efficient and cutting edge document management strategies of Microsoft.
Online24x7 provides an easy solution to gain a complete control over documentation. With DMS (Document Management System), business process and operations gain optimum efficiency and they become customized.
http://online24x7.in/DMS/