Happy World PaperFree Day!

By Devang Mehta posted 10-28-2010 15:36


Did you know that today, October 28, is World PaperFree Day?! AIIM has declared it so.

AIIM, if you don't already know, is a non-profit organization community that provides education, research, and best practices to help organizations find, control, and optimize their information. AIIM is asking people to do the following today:

1. Conscientiously make a point to not PRINT
2. Investigate a business process or technology that can cut the paper waste in your office
3. Participate in or Produce a local Paper Free Day event

In the video AIIM created, there are 8 key tips to use less paper in the long term. I'm going to focus on number 3: Use Web 2.0 technologies like wikis and blogs for internal communication and collaboration.

There are a number of key benefits to organizations and enterprises with going to wikis and blogs in an effort to use less paper, including:

  • It saves money. There are so many affordable or even free web 2.0 options out there today, that the money spent on printing and reprinting customer materials and the like can be prohibitive.
  • It saves time. Changes and collaboration take place in real time. With a wiki, you don't have to worry if someone got your file attachment via email.
  • It's green. But don't take my word for it. “We’re in such a green environment now that when we’re able cost effectively cut out the printing and the shipping and save on all that paper, that’s a pretty big thing,” said DICE client services and head of marketing, Melissa Courville.
  • More content, less noise. The content development and collaboration process is centralized in a wiki. So there's no need for 5 people to print, edit and then email around for everyone else to do the same.
  • It's easier to maintain for the long term. The thought of moving all corporate documentation, or files, or whatever you're working with, into a wiki seems daunting and time-consuming. But it's not necessary to do it all at once. You can do it gradually, or as things come up, or hire an intern to scan and categorize everything and create quick wiki pages. whatever system you use to get it on there, the important part to remember is that once it's digital, it can live there forever - static or changing.
  • Less emails. This ties in to many of the points above in this list. There is a movement for email-free lives. I'm not ready for that myself, but I do love the idea of less emails with bulky attachments that people have to print to compare versions, review or otherwise work with.
  • It's the future.

I am prepared to live up to AIIM's three requests of me today. Are you?

#etouch #samepage #enterprise2.0 #AIIM #enterprisewiki #paperfree