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Each year more and more companies are switching from old trusted disposable papre documents to digitally managed documentation.

Digitized document management for many companies can mean throwing away everything they’ve ever known and starting over fresh. So, why are so many companies straying from their paper nests? Factors such as cost, convenience, and security may be considered when a company is deciding whether they will convert to paperless or stick with their original form of document management.

3 reasons companies are choosing digital over paper:

Cost Effectiveness
On average, a cartridge of printer ink costs between $20 to $35 each. An ink cartridge printing around 500 black and white sheets weekly for a small company can hover around $2,000 per year. While this may sound like an expendable amount for larger companies, a smaller company may feel the the cut from these paper documents a bit more (see what I did there?). Paper alone can cost between .3 to .10 each print. Lets do some math! No, not really. But, on average a smaller company will spend roughly $4,500 annually on printing alone. While digital documentation frees businesses of printing and paper costs, it also eliminates most mailing and postage expenses.

Convenience to the Company
The amount of accessibility employees have to the company’s documents is very important in the performance of the business. Ability to search by name, date, or even order number for certain files can reduce the amount of time seeking internal data. This convenience can improve the company’s overall time management as well as organization of all documentation. While papers can be filed alphabetically and searched for later, digital files allow employees to skip that step and get directly to specific documents.

Safety and Security
Digitized management allows companies to gain better control over who has access to what. With internal security systems available, companies have far less worries over the safety of their personal documents. With backup services such as The Cloud, or external hard drives, a company’s data is always safe.