Here are some reasons that would/might justify the retention of paper and other hard-copy records: Laws, regulations and industry standards that require hard-copy for specific functions or content
This typically requires that contracts with third parties service providers stipulate the provision of trustworthy digital rather than hard-copy records – unless there is a specific requirement to receive and/or retain hard copy
There are many questions in addition to these when moving from a hard-copy to a digital records system, but I’ll focus on this one for this first blog post
” Even though the plaintiff’s bookkeeper had printed the files in question, the Court noted that “converting the files from their native format to hard-copy form would have resulted in the loss of discoverable metadata
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Just one is both. Hard copy delivery A decade ago, sending hard copies of sensitive documents via the U.S. mail, package delivery services (UPS or FedEx), fax or courier was SOP
A hard copy just won’t do anymore...Notice the clarification and emphasis on metadata management happened on appeal as opposed to the original decision, which ruled in favor of a hard copy printout as sufficient
paper) Hard-copy documents (paper, fiche) as output by an electronic system or received from third parties Hard-copy documents that have been annotated (electronically or manually) after creation Electronic documents generated or received in electronic form and saved only in electronic form – e.g., as an electronic report, spreadsheets, MS Word docs
The scene I am talking about takes place at the airport in Iran, where an immigration officer attempts to match the yellow hard-copy of a form held by the traveler to the white original contained in a small box at his station
Here we go again, another state agency, this time in New Hampshire, has raised the challenge of email management and was highlighted in the May 9, 2010 post on the UnionLeader.com . In this article, we are shown that there is what appears to be a major discrepancy and inconsistency in the...
Hard copy Records How do your staff archive their hard copy records?