Define a strategy for Enterprise Information Archiving. Start with email, file shares, SharePoint, and possibly backup tapes and structured information
And right before the due date, everyone frantically emails files to each other, with 1 unlucky person responsible for assembling everything into a complete project
The only real method to become litigation ready is to have an Enterprise Information Archiving (EIA) strategy in place for all your information: including email, file shares, SharePoint, business repositories, paper, but also the new elephants in the corner: multimedia information and information the cloud
In the cloud, you get 24/7 access to your emails, files, services and user accounts via Outlook Web App or your web-based service management portal, for example
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As a result of the non-hierarchical nature of social collaboration tools, combined with powerful search, content recommendations engines and tagging features, information is no longer locked in silos such as email, file stores or people’s heads; instead it is accessible and findable across the entire organisation, providing a platform for sharing best practice and enabling reuse of work already done
For some this is also true for email, file shares, and SharePoint sites too
Many of us use email as our own personal filing cabinet and between our email, the six of seven people we regularly email files to, and the people those six or seven subsequently email the same file to, we were assured that at least a dozen copies of any file could be located somewhere
This means that the tools we’ve been relying on for content collaboration and sharing are vastly outdated, including email, file-servers, and FTP sites
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