The biggest common thread and where each of these business want efficiency is paperwork. Managing the paper that is used to facilitate so many of the daily operations in each of these businesses has always been a challenge
But have you ever considered that there may be business value in the information stored on you old microforms
It should help you determine whether or not they are good candidates. Business Value - Scanning paper that has little or no value to your business may not be the best way to spend your budget dollars. You should consider the content of the documents and evaluate the relative value of the content to your business process or to the organization. It may be more cost effective to store low value documents that need to be retained at an offsite storage facility or to destroy those documents if you can. Knowledge - Make sure you consider the value of the information stored in the documents
It really is as simple as that one word answer when it comes to the question of Document Scanning for your business. The reason for the one word answer is equally as simple: the elephant is only going to get bigger and more costly the longer you wait… and eventually, some authority is going to make you do it anyways
In this AIIM Conference 2013 Q&A, Martyn Christian discusses the real power of information capture; the value of being a Certified Information Professional; and the coming growth of capture combined with mobile devices
Users = Ease of use, intelligent scanning features, versatile functionality Business Managers = Improve business efficiency, higher worker productivity Network Administrators = Simplified deployment, effective device management Software Developers = Integrated solutions through a consistent user interface In essence a network scanner has four main qualities that are fairly common among devices and each quality can be mapped directly to the appeal points highlighted above
As such, too few imagine that there are any e2.0 possibilities in this corner of the business. But even a small step back from the mechanics of backfile conversion or paper document capture reveals the existence of plenty of fertile opportunities for revamping key business processes and bettering the business model
The problem is lost productivity and user frustration around populating data into Line of Business applications via Manual Data Entry versus Automation
3 Comments - At best, he earns the reputation of Frankie-the-FUDder, at worst, he causes endless pain to the business when it relies on his effort
Whether it's a document capture & recognition project or another initiative to automate processes, you must learn to reframe the value proposition in quantifiable business terms
This combined with the advances in distributed computing capabilities (aka Cloud Computing ) makes scanning (aka Document Capture) a powerful ally of the business process. The Cloud Effect Cloud Computing will allow scanning and the accompanying “cloud based” image processing and storage capabilities to become much more widely adopted and entrenched in business processes