Blogs

Be the first person to recommend this.
Former chapter leader and now organizer of the member-led Office 365 SIG, Craig Shogren has been dedicated to helping people connect through AIIM.  I personally met Craig almost 10 years ago--his support, industry knowledge, and leadership roles have truly aided the community and exhibit the best aspects of what AIIM stands for. So happy to share a little more of his story here. If you haven't connected yet, please do so here . And if using Office365, help start the conversation in the new member-led group .   Name Craig Shogren Position Manager, Information Governance Company HBR Consulting Group   Where do you live in? Des Moines, Iowa ...
0 comments
Be the first person to recommend this.
With a little more than 3 months left of 2018, many businesses are focusing on what goals they want to achieve in the New Year. While some have talked of digital transformation, there are still an alarming number of workplaces that have yet to fully embrace digitizing paper documents and processing digital documents. Make no mistake- if you want to achieve digital transformation and you haven’t taken the leap into capturing documents, the time is now and we’re here to help! I invite you to watch our webinar on demand: “It All Starts Here— Effectively Capturing Paper and Digital Documents in your Existing Applications”. You can expect to learn best practices ...
0 comments
Be the first person to recommend this.
New releases, events, and community announcements for members this October Oct 4 Virtual Event: Building a Data Security Action Plan Oct 9 California Consumer Privacy Act - What You Need to Know Oct 10 How to Increase Your ROI with Information Management System Modernization Oct 11 Data Explosion in Your Organization? Harness It with a Comprehensive Records Management Strategy Oct 18 VIP Lounge: Use Adoption Oct 18 Content Intelligence – 5 Use Cases on the Frontier of Machine Learning Oct 23 WIIM Webinar: Preparation— The Negotiator’s #1 Secret Oct 24 From Legacy to Leverage – Top Strategies ...
0 comments
Be the first person to recommend this.
Missed the emailed copy of your monthly member newsletter? Access the online versions here. Each first Thursday of the month, AIIM helps you better engage with your membership with its newsletter updates. Learn about: New Member-Only Content Releases Monthly Member Webinar Topic (VIP Lounge) Featured Members Latest Online Discussions New Member Communities Quick and easy to digest, take some time to connect with the content, events, and members featured. September 2018 August 2018 July 2018 June 2018 May 2018 April 2018 March 2018 February 2018 January 2018   Questions? Feel free to email us at membership@aiim.
0 comments
Be the first person to recommend this.
​ Records management and   information governance   are interlocking disciplines that share similar goals: to create and enforce a disciplined process of handling records at every stage from initial acquisition to archive or destruction. But the pressures on the two groups are different enough to occasionally bring them into conflict. That’s why relationship management is becoming one of many key skills for records managers. Information governance is about strategy while records management is about execution. Governance creates a framework for controlling information to meet compliance guidelines, minimizing legal risk and meeting the information needs ...
0 comments
Be the first person to recommend this.
If you have not yet connected with one of AIIM's largest supporters, please do so! Former AIIM LA President and President of Hatchwork Solutions, Jimar has built his career around helping people automate their processes,  the most important step of your digital transformation. Expertise and enthusiasm, Jimar is the person you want to spend hours with geeking out about IM. Connect here or via LinkedIn .  Name: Jimar Garcia Position: Founder and President Company: HatchWork Solutions Where do you live in? Orange County, California – just outside of San Juan Capistrano How long have you worked in information management?  I started working in ...
0 comments
Be the first person to recommend this.
Welcome to the Industry Standards Special Interest Group! Companies that recognize the importance of standards and conformance to the standards see lower costs to implement technology because they understand that standard help to reduce the risks they may face, minimize errors in the implementation because the standards have been vetted by many organizations, and, it that is not enough, standards reduce the time to market for the technology vendors. Standards help to expand the market for the technology to cross borders, ensure that products developed in one country can be sold and used in another. Organizations can also use standards to base their business ...
0 comments
Be the first person to recommend this.
​By Robin Woolen, The Records Guru 2018 has been a monumental year for information governance (IG). Two things in particular — GDPR and AI — will greatly affect records and information management and organizations’ handling of personal information.   The General Data Protection Regulation (GDPR) requires any organization that services Europe to protect the personally identifiable information of its citizens. Organizations that fail to comply can pay penalties of up to 20 million euros or 4% of global annual turnover, whichever is higher. These penalties underscore the importance of a comprehensive IG program within every organization that does business ...
0 comments
1 person recommends this.
Definition IIM Intelligent Information Management Setzt sich IIM Intelligent Information Management als neue Botschaft der Branche durch?   http://bit.ly/DefinitionIIM Wenn man etwas sucht, findet man auch eine Definition.   "IIM Intelligent Information Management is the strategies, methods, and tools used to create, capture, automate, deliver, secure, and analyze content and documents related to organizational processes. IIM refers to the management of content and data, not just content itself." (AIIM, 2017) "IIM Intelligentes Informationsmanagement sind die Strategien, Methoden und Werkzeuge um Inhalte und Dokumente in organisatorischen Prozessen zu ...
0 comments
Be the first person to recommend this.
​Can we agree that corporate governance, risk management and compliance (GRC) is not exactly a light responsibility? Described by the nonprofit Open Compliance & Ethics Group (more commonly called OCEG ) as the “integrated collection of capabilities that enable an organization to reliably achieve objectives, address uncertainty and act with integrity,” GRC, in short, is pretty much everything. But how exactly does information governance vs. compliance work? Those in an organization responsible for governance, risk management and compliance tend to have a lot on their plates. The whole idea of GRC really entered the corporate lexicon around the early aughts ...
0 comments
1 person recommends this.
Microsoft unterstützt die neue Marktdefinition von Gartner für Content Services. Microsoft setzt hierbei auf ein neues Partner-Netzwerk, das am 16.7.2018 in Las Vegas initiiert wurde (Details http://bit.ly/MScontentservices ). In der Ankündigung positioniert Microsoft das Thema so: "Microsoft is redefining legacy enterprise content management (ECM) to serve modern customer needs ranging from highly document-centric industries, to critical compliance-focused scenarios, to collaborative organizations. Our content services platform provides strong security, compliance, and scalability to match current and future requirements for organizations, and provides ...
0 comments
Be the first person to recommend this.
Many Records and Information Management (RIM) professionals hear the question, “Why is RIM necessary?” My short answer is that effective RIM saves your company money, makes it more efficient, and reduces its risk. I want to expand on that answer by listing some of the ways a good RIM program can work for you. Disposition of Records So why not just keep everything?  One reason is for certain types of records, disposition is required by law. For example, in some locations, it’s mandatory to dispose of Personally Identifiable Information after a short period. Also, disposition of records reduces the quantity of information to search when looking for ...
0 comments
Be the first person to recommend this.
Data privacy continues to be a hot-button issue. Several factors contribute to the recent flurry of global legislative activity. These include rising reports of security breaches that compromise personal information, lack of visibility into what personal information is collected, and limited control for owners to determine how information is used. The United States is no exception. Due to a lack of centralized formal legislation on data privacy, efforts to change are mounted at the industry, federal, and state levels. In recent months, Louisiana, Vermont, and Colorado have passed amendments to their existing data breach and notification laws. The changes ...
0 comments
Be the first person to recommend this.
Chances are high that you use radio-frequency identification (RFID) technology every day—yet you probably don’t know how it works or that you’re using it. Do you wave a security card over a turnstile or in front of a door when you arrive at work? Do you zoom through toll booths with an electronic pass you paid for online? Have you ever set off alarms when exiting a department store, only to find the cashier forgot to remove the security tag? Each of these examples illustrates RFID technology in action. The real question records managers should ask is if they can and should use RFID technology to manage physical records. Whether to invest in RFID is a valid ...
0 comments
Be the first person to recommend this.
I got a text at AIIM18: "Happy Thursday!! Just saying that I'm enjoying AIIM18!!! The format and speakers/topics are spot on!! The Staff, in a word? Awesome!! Exceeding all expectations!!" Now, at 8am on day 2, this text couldn't have been any better received. We love our members and when we know our work is exceeding expectations--well, that just feels so good. We're a team here at AIIM, a true community, supportive of each other in our struggles and successes. This message was from a member, and true friend of AIIM, Mercedes Ward. Mercedes took the big dive and joined us in San Antonio this year. It was so wonderful connecting in person.  Name:  Mercedes ...
0 comments
1 person recommends this.
Jetzt sind online kostenfrei, ohne Registrierung im Open Access mit der Lizenz CC by-nc-sa 3.0, ISSN 1349-0809, die Dokumentationen des Update Information Management 2018 verfügbar: 4 Videos, 4 Powerpoint-Foliensets und 7 Vorträge in der PDF-Version. Dazu gibt es eine Auswertung der Teilnehmerstimmen zu den Trends im Information Management 2018 [ http://bit.ly/updateIM18Zahlen ]. Vorträge Dr. Ulrich Kampffmeyer: Digitale Transformation >> Fast Forward: Folien | Video Aktuelles zu Standards: Folien | Video Aktuelles zu Rechtsfragen 2018: Folien | Video Trends im Information Management 2018: Folien | Video Gesamt-PDF :  http://bit.ly/updateIM18dokupdf ...
0 comments
1 person recommends this.
In the age of information, you need to keep your personal data safe. If you ever feel like you’re handing out personal information every day, you’re probably right. Your phone calls, bank transactions, and email are all logged, after all. Even so, most people are vigilant when it comes to giving out   personal information . But what about our DNA? With rapidly advancing technology that can reveal so much about our biological origins (paired with natural human curiosity), many of us are quick to submit our DNA to mainstream services such as Ancestry or 23andme. Nevertheless, how often do we think about whom we’re giving our DNA to and what they could do ...
1 comment
Be the first person to recommend this.
Big Bucket records retention schedules (RRS) are common practice in the Records and Information Management (RIM) industry. The Big Bucket approach involves grouping records together based on similar business processes and events to the greatest extent possible.  Routine records are classified separately.  Implementing a Big Bucket approach means that duplication and overlapping between business areas are reduced, resulting in a simplified schedule that will increase adherence and compliance. Many organizations favor this schedule method for many reasons, but mostly because it’s simple. As with any schedule design, Big Bucket schedules can have hang-ups. Lately, ...
0 comments
1 person recommends this.
Rund ums Thema ECM Enterprise Content Management gab es viel Verwirrung in den letzten Jahren. ECM wurde für tot erklärt, sollte von Content Services abgelöst werden, wurde in EIM Enterprise Information Management wiedergeboren, als IIM Intelligent Information Management erneut auf den Schild gehoben und nun von Information Governance und Digital Workplace in Frage gestellt. Angesichts der unterschiedlichen Schlagworte verlor auch die Branche nicht nur ihr eigenständiges Gesicht sondern auch ihre gemeinsamen Messe- und Konferenzveranstaltungen. Nicht zu letzt der Niedergang der DMSEXPO stellte die Szene in Deutschland in Frage ( http://bit.ly/DCX-CSP ).  Nun ...
3 comments
Be the first person to recommend this.
An active community blogger, GDPR community expert, and fantastic guy--Soo Kang--is this month's member spotlight. Soo has been active for years blogging in AIIM's community, this last year he helped launch the GDPR member community by sharing his knowledge and insights in our 'Ask an Expert' series. If you have not yet connected to Soo, do so now ! We sat down to talk with him this month to learn more about his work. Name: Soo Kang Position: General Counsel / Director, Consulting Division Company: Zasio Enterprises, Inc. Where do you live in? Boise, Idaho   How long have you worked in information management?  Over fifteen years in the legal ...
0 comments