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John Mancini's Transition

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John, Your ‘8 Things Learned Working at AIIM’ ( http://info.aiim.org/digital-landfill/aiim-transition-john-mancini-aiim16-changes ) words-of-wisdom are very well received. I would like to share 4 of my personal most memorable moments, thus far, of the John Mancini-era. (P.S. John, I’m looking to add 4 more to this list to make ‘8 Things’). AIIM conference 2012 Without a doubt AIIM was is in a serious time of transition; as was the entire Information Management industry. John made some extremely bold, as well as controversial, predictions during these years. He was a true visionary and passionate about this new technology convergence...
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Rund 20 Jahre lang prägte John Mancini als Präsident des internationalen Dachverbandes der ECM Enterprise Content Management Branche die Geschicke nicht nur des Verbandes sondern des Marktes mit. Er wird zukünftig für die AIIM als "Evangelist & Advisor" tätig bleiben: http://bit.ly/JohnMancini Am 11.2.2016 wurde es nun öffentlich - John Mancini, langjährger Geschäftsführer des Verbands AIIM, stellt seine Position zur Verfügung. Er berichtet selbst dazu in seinem Blog "Digital Landfill" : Ch...Ch...Ch...Changes at #AIIM -- What is John Mancini Doing? Dort finden sich auch die 8 Schwerpunkte seiner zukünftigen Aktivitäten bei der...
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I haven’t thought this all the way through, and there are a lot of people ( Jon Husband , Harold Jarche , and a guy I had beer with on Monday who is the founder of Simplexity Systems and the inspiration for this post, for example) who are way more knowledgeable about Social Network Analysis (SNA) than I am. I’m really just riffing a bit here. Monday evening I had beer with a couple of people, one of whom I’d just met (thanks for buying, by the way). His official title is something like Manager of Enterprise Architecture, but his real mandate is to shake things up and make some changes for the good of the organization (a client of mine, BTW). Anyways,...
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Auf unserem Update Information Management 2016 gab es in München eine kleine Premiere: Coextant stellt das nagelneue Produkt Theum am Beispiel der PROJECT CONSULT Newsletter vor. Theum ist ein intelligentes Werkzeug zur Multi-Channel-Publication von Wissen: http://bit.ly/PCN-Theum . In seinem Vortrag stellt Paul Caspers, Vorstand von COEXTANT ( www.COEXTANT.com ) seine neue Lösung Theum am Beispiel des PROJECT CONSULT Newsletter vor. Der PROJECT CONSULT Newsletter mit Theum Theum ist ein einfach zu nutzendes Werkzeug zur Generierung von inhaltlich erschließbaren und beliebig verteilbaren Wissen.Theum bricht die Grenzen seitenorientierter...
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Data Can Be Records, Too

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I often find myself convincing technologists that data can be records, too. What is a Record? Put very simply, records are information assets that you keep. Some you want to keep (because you see business value in them). Some you have to keep (because some authority wills it). Some you happen to keep (because you are not actively applying disposition). Whatever the reasons, records are information assets that you keep. Those information assets can come in many forms and media types. To really manage the records that you want to keep and have to keep, you must consider all of their forms and media types. Media Types...
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As Iowans head to the primary ballot box I want you to ask yourself that ever important, "Ask not what governance can do for you, but ask what can you do for governance?" Information governance can impact everyone in an organization with higher efficiency, lowering risk and quicker information retrieval if they view information as a vital corporate asset and not just a tool needed to get a job done. For information governance to bring you these benefits you need to view yourself as a playing a role in information governance. My opponent on the ballot box will tell you to give him your records at the end of its life cycle and he will gladly see it through...
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Versioning is one aspect of document creation that has changed dramatically in the electronic sphere. The effort required to create a final document used to be more labor & resource intensive. I’m referring to documents that were first born on sheets of lined paper before being typed, with a typewriter, or even earlier forms of record creation. Mistakes on the final version would have been whited out, or hand corrected with initials next to it. Likely this also meant each document probably went through fewer rounds of revisions. Sometimes when I’m working on a contract, the timelines are so tight that there will only be time for 1-2 revisions per...
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When it comes to records managers and SharePoint administrators, the question is how the responsibilities should be divided. On the one hand, the records managers know the processes, the document flows and the laws and regulations , and they have had thorough training in everything that has to do with records management. On the other hand, records management is actually implemented with SharePoint, where the business is inclined to skip the records managers and do direct business with SharePoint administrators. The records managers also suffer from their image here: only a few decades ago they were primarily the ‘custodians’. It is not keeping but...
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Exakt am 30.1.2016 feiert das AIIM Training Programm 10jährigen Geburtstag ! PROJECT CONSULT ist mit AIIM Kursen als Trainingspartner seit 2008 mit dabei. Unser nächster Termin: AIIM ECM Master vom 29.2.-3.3.2016 in Hamburg . "On January 30, 2006, Terry Menta and AIIM’s Jesse Wilkins were standing in front of a classroom of 8 students at a community college in San Francisco. They were there to teach AIIM’s very first public training course. The subject was Electronic Records Management. AIIM was in uncharted territory back then. We had no idea where this new road would take us and never could have imagined we would be where we are at today, 10...
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Wurde XEROX aufgeteilt um die Risiken des XEROXbug zu verkleinern oder wurde XEROX aufgeteilt, um das Unternehmen besser verkaufen in kleineren Einheiten zu können? http://bit.ly/xerox_bug Die 1906 gegründete Xerox Corporation wird laut Wallstreet Journal in zwei Unternehmen aufgeteilt: in einen Hardware-Anbieter mit Kopierern, Druckern und Scannern und einen Business-Service-Provider, der sich auf Software und Dienstleistungen fokussieren soll. XEROX war einmal dasjenige Unternehmen, das dass Fotokopieren so populär gemacht hat, dass man noch heute in den USA von "to xerox" spricht. Diese glorreichen Tage liegen längst weit zurück. Der Traditionsanbieter...
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To the AIIM Community, I had previously shared this information via LinkedIn this past Monday, January 25th 2016, so this news might be redundant to some but I felt a deep obligation to also share with you, the AIIM Community. You have been, and will continue to be, an important part of my professional career. We are a tightnit group and although people move-around from place to place we always seem to find common objectives. It's my sincere desire to continue to contribute, learn and discuss Information Management strategies, concepts and trends with you long into the future. ********* Monday, January 25th 2016, was my last day as an ABBYY...
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When organisations are considering investing in social collaboration tools, one of the use cases that often appeals most to senior executives is idea management, and the prospect of crowd-sourcing new and exciting business opportunities simply by making the process of capturing and developing ideas more effective. I published a great case study on this a few years back, looking at global engineering and construction firm Mota-Engil's implementation of a customised version of Telligent's social collaboration platform to create a more accessible channel for surfacing ideas, and a more structured way of taking these ideas through to realisation. ...
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The FEDSIG is for federal information workers, whether IT professionals, knowledge or records managers, process engineers, or any of a host of related experts including access ( FOIA , Mandatory Declassification Review, Security Review ), privacy, cyber security, legal discovery, etc. None of these federal information workers can solve problems in silos. We need to come together in a cross-functional way to connect the dots and learn from one another. This activity is to not only improve in our individual specialties, but to integrate them, and understand the specialties of others. The AIIM Relationship You don’t have to be...
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Have you ever had one of those days? You know, the one where you forget to set your alarm clock, wake up late, can’t find anything to wear, leave your coffee on the roof of your car as you fly out of your garage, see the familiar-flash of a photo radar camera as you get caught speeding to work, arrive 10 minutes late (and unprepared) for your first meeting…and on and on…until the end of your day where you’re so exhausted and fed up that you declare it as “a really bad day”? I like to think of those days as “downward spiral days”. What starts off as one delay or setback quickly compounds into a day that seems to spin out of control. The concept is similar...
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Business vs. Busyness

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Like many today, you probably feel like you have a very busy schedule. However, have you ever stopped to wonder if your all of your busyness really leads to productivity? Contrary to popular belief, there is a major difference between being busy and being productive. Being “busy” doing things doesn’t necessarily mean that you are accomplishing anything. While being busy feels like we are effectively completing many tasks, this is not always the case. The main goal is to decrease the busyness in our lives, in order to increase our productivity. Learn when to say “Yes” and “No” For some of us, we never want to let anyone down, so it can be very hard...
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A while back I read a great article in Forbes written by a millennial titled 5 Things Every Boss Should Know About Working With Millennials . Here are my thoughts after reading the article. I think this title should have been 5 Things Every Boss Can Learn About Millennials and 5 Things Every Millennial Can Learn About Working With Their Bosses (sounds like a book opportunity). First, let me say that I do not believe all millennials fall into the behavior described in the Forbes article. I have had exceptional millennial staff. I also have had not so great millennial staff. I have actually learned some great things from my millennial staff and...
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CIP Nouveau

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Prompted by the twin posts (do some scrolling and read in chronological order) from Jesse “Mr. CIP” Wilkins and the near death of the CIP, I figured I’d lay out a few thoughts … and here’s my post from when I learned of the death of the CIP (a week before its revival). I was really pleased with the reaction of folks that hold or intend to hold the credential. Almost as pleased as I was with AIIM’s about-face regarding its death. A passionate, engaged group of stakeholders coupled with an association that listens is a pretty good thing, I think. Testing for the CIP needs to be supplemented. The current multiple choice / fill in the blank...
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One reason digital content is hard to manage and control is because it’s so easy to copy and store it in so many different places. In some cases the format can even be changed making it even more difficult to track and manage. This leads to a number of specific challenges for information professionals. 1. It’s hard to keep content locked down and secure. Even though content may be stored in a secure repository, it’s often still possible for people to download documents onto USB keys, attach them to emails, or print them. 2. Fighting the perception that digital storage is cheap and abundant. While actual storage space is inexpensive, there are...
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When I left Microsoft in 2009 and started talking to audiences about the problems and possibilities of SharePoint, I often talked about the platform's transition from renegade-outside-the-purview-of-corporate-IT to corporate-wide-collaboration-platform. That's one of the main reasons why SharePoint grew so quickly. Ten years ago, the typical corporate environment was strictly controlled, and change happened at a snail's pace. Change requests took *forever* to get through IT, who were busy supporting desktops and telephony, and any servers or systems in place or being planned. Without collaboration support from IT teams, someone would install a free...
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Going paperless for 2016 will allow organizations to improve office efficiency and streamline business processes, meaning they will hit the ground running in 2016. Here are a few reasons why the end of the year is a great time to go paperless. Get a Head Start on the New Year Going paperless will allow organizations to streamline processes, sparking increased productivity and efficiency in the office. This productivity can be channeled into growing companies through an increased work rate. Offices will be working better than ever before, allowing for an awesome 2016! Enjoy Freed Up Office Space When offices go paperless...
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