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As tax day quickly approaches, the question might come up as to how long tax-related records should be kept. Your company might already have a records retention plan in place for its various records and data, based on legal requirements, common industry practice, or internal policy. Or perhaps, in the case of tax-related records, you follow the generally accepted and oft-quoted 3-year tax record retention period. While at first glance this may seem sufficient, are you also considering federal and state audit limitation periods? Depending on your current retention practice or policy, this could potentially impact the time you keep such records. Many people ...
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Xerox - letzter Akt?! http://bit.ly/Fuji-Xerox Fujifilm übernimmt den klassischen Teil von XEROX. Hierbei stehen 10.000 Arbeitsplätze zur Disposition. XEROX wird dabei zu 100% in "Fuji XEROX" aufgehen. An diesem Joint Venture hielt XEROX bisher 25%. Fuji setzt große Erwartungen in das Geschäft, obwohl beide, Fujifilm wie Xerox mit massiven Einbrüchen im traditionellen Kopierergeschäft kämpfen. Fuji Xerox soll sich auf Digital Solutions konzentrieren. Die Rolle von DocuShare als Xerox' ECM-Produkt, muss sich hier noch finden. Document-related Technologies (DRT) generell mit neuen Ansätzen für Artificial Intelligent Technologies sollen das Unternehmen aus der ...
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Die 6 Ausgaben des PROJECT CONSULT Newsletter im Jahr 2017 gibt es jetzt als Sammelband. Der Sammelband enthält auch die zwei großen Newsletterausgaben vom Juni und August 2017 anlässlich des 25jährigen Jubiläums von PROJECT CONSULT. Über 100 Autoren, rund 150 Fachartikel, 500 Seiten geballtes Wissen zum Informationsmanagement. Darin aktuelle Themen wie Blockchain, DSGVo, Künstliche Intelligenz und andere. Der Newsletter kann kostenfrei und registrierungsfrei im Open Access als PDF heruntergeladen werden. PROJECT CONSULT Newsletter ISSN 1349-0809   http://bit.ly/PCNL_2017 . Die Newsletter von PROJECT CONSULT gibt es auch als semantisch erschlossene Theum-Wissensbasis: ...
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It's challenging to get people engaging on Information Governance--but how about IG AND Sewer Systems?! Meet John Daly--who is getting people excited about both with his expertise and energy. You may already know John from AIIM's Virtual Event on Information Governance or through his contributions in the community. But, if you haven't heard of him, we definitely want to connect you. John's presenting at AIIM18 and agreed to meet up with us to share more of his story here. ​ Be sure to connect with him ! Name: John Daly             Position: Information Governance Manager Company: Metropolitan St. Louis Sewer District LinkedIn:    johndalystl ...
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Intelligent Information Management - AIIMs neue Strategie, 10 Grundsätze zum Information Management & die "10 Gebote" zum Information Management | PROJECT CONSULT 2017 #IIM #ECM #EIM http://bit.ly/IntelligentInformationManagement Die "10 Gebote" des Information Management (Dr. Ulrich Kampffmeyer, PROJECT CONSULT, 2005) Caption 10 Grundprinzipien und Funktionen des Information Management (Dr. Ulrich Kampffmeyer, PROJECT CONSULT, 2008) Captio
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Last year’s   IoT Solutions World Congress   was an opportunity for the industry to focus on the increasing influence of the Internet of Things in PKI planning. We attended the event with our technology partner Thales e-Security, which has just   published a report   with the Ponemon Institute looking at PKI trends across eleven countries. It makes for interesting reading for numerous reasons. One point that is clear - the speed with which the IoT is driving the deployment of applications using   PKI   is causing some concern amongst CTOs and IT managers. This might, in part, be to do with the fact that although companies are using PKI ...
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Our Research Team had another eventful year in 2017. We conducted international research for 58 countries, which includes all states and DC for the U.S. and all Australian and Canadian territories/states. This research was performed for Consulting clients and Versatile Retention (VR) software subscribers in a wide range of industries, including financial institutions, manufacturing, and pharmaceuticals. Internationally, we added over 11,000 citations and updated nearly 4,000. Domestically, we added nearly 3,000 citations and updated 2,000. A significant portion were added because of expanding subscription jurisdictions. The EU adoption of the General ...
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Another day, another personal information data breach. Many companies started looking at their own system’s weaknesses after learning about the recent Uber data breach. No one wants to be the next data breach headline. This kind of news can make people long for the days when   records retention   was simpler and paper-based documents meant data protection wasn’t always part of the daily routine. Some may even wonder whether the benefits of personal data protection outweigh the administrative burden of returning to hard-copy records.   [1] But did you know that low-tech data can be just as easy, if not easier, to breach? How do data protection ...
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Blockchain & Archivierung - ein Anwendungsbeispiel bei der Metro (Originalbeitrag   http://bit.ly/Metro-Blockchain) Inzwischen gibt es auch in Deutschland die ersten Projekte, bei denen Blockchain-Techniken für die elektronische Archivierung eingesetzt werden. Bei der Metro geht es hier um Massendaten aus Kassen, die dem KassenG unterliegen: http://bit.ly/MetroBlockchain. Naturgemäß geht es eigentlich nicht um "Archivierung" sondern um "Aufbewahrung" entsprechend den Vorschriften von HGB, AO und GoBD. Im Anwendungsfall geht es nicht um Dokument-orientierte Speicherung sondern um strukturierte Datensätze. Bei Massendaten aus Tausenden von Kassen greifen ...
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Savan Group is supporting the VA with their CUI implementation! Great opportunity to learn more about the Controlled Unclassified Information (CUI) Program and how agencies are approaching this Information Security Reform effort! Open to all, please join us! Please join the Department of Veterans Affairs (VA) for its Controlled Unclassified Information (CUI) Symposium to learn about the CUI Program, associated implementation efforts, and expected federal impact. The symposium will feature VA CUI subject matter experts, alongside panelists from the National Archives and Records Administration (NARA), the U.S. Department of State (DoS) and the ...
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Generally I am writing in German in this blog of the DACH community, but this topic might be as well of interest to some non-German speakers. The Impact of BREXIT on AIIM Europe AIIM has been active in Europe for quite a long time. The European headquarters are located in Worcester, UK. AIIM Europe is offering their services from the UK. On March 29th, 2019, the United Kingdom will be no longer part of the European Union. In fact, AIIM Europe was always focussing on the UK with its roadshows, courses and other services. Outside UK AIIM had only few benefits and services to offer, largely relying on local partners and some enthusiastic AIIM fans. English ...
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Where are our Austin folks? Meet Amy Harrelson--you've probably already seen that name as she's been active in AIIM's community, helping just launch the new ECM community . But now she's on a mission to see if Austin locals are interested in meeting up in person, who's on board? With AIIM18 in San Antonio this year, hoping to find some new energy in this area, and Amy is just the one to lead it. Interested? Connect with Amy online. Let's meet up! Thanks for sharing your story with us Amy! Where do you live?   Austin, TX How long have you worked in information management?  This will be my twentieth year!! What does your work entail?  I oversee ...
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Companies trading within the EU must comply with countless regulations every day, including directives specifically relating to VAT and electronic invoicing. The benefits of e-signatures for businesses are   well documented   and we regularly discuss how signing multiple documents with a single click saves significant time, cost and effort, however these benefits are particularly valuable when verifying invoice content.    In this context,   bulk signing   is a powerful capability. It removes the necessity to open and approve numerous documents individually and protects invoices from unauthorised changes – for example, adding an extra ...
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If you have not yet heard, AIIM's community is forming an ECM group to help those with ECM initiatives. Think member to member conversations and a library of shared templates. There is a group working to launch the community in January, but it took one member to first suggest forming such a group and that member is Tom Wellman. From our first conversations, Tom was dedicated to not only hatching the idea, but committing the hours needed to make this happen. If you missed the discussion about the idea, definitely watch this quick VIP presentation .  It's AIIM great pleasure to introduce you to Tom Wellman, Records & Information Manager, State Board of ...
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Originally posted at http://www.e-wavesolutions.com/ Several AIIM Conferences ago, one of the top tier Enterprise Content Management (ECM) vendors made a point of delivering a session based on the premise that no one actually wants to see an ECM platform doing its stuff. What they meant was that clients wanted the benefits without really seeing how the ECM platform works. Like we all like hot dogs but don’t really want to know how they’re made. Note: Earlier this year someone claimed that ECM is dead (it’s not) and is being replaced by Content Services (wrong again, they’re the same thing). So, if you see something called “Content ...
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We are in an age of unprecedented digital technology and connectivity. As a result, businesses face an ever-increasing risk of cyber-attacks and security breaches. Just glance at the news to see how frequently such incidents occur. These attacks and breaches can be extremely costly and debilitate a business’s vitality and reputation. One of the most commonly exploited areas of a security system is the password. Attacks on passwords can occur physically on-site or through online brute-force attacks. Consider the following five points to create and maintain a more secure password: Keep it long : The length of a password is much more important than ...
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Employees from Peacock Foods recently filed a class action suit against their employer. The group claims the company violated the Illinois Biometric Identifier Privacy Act. The employees say the company collected their fingerprints when they clocked in and out of work. They also claim the company didn’t follow the mandates meant to protect this information. This Act requires private entities who collect biometric identifiers, such as iris scans, fingerprints, and even photos to create a written retention schedule. This schedule must be available to the public, specify why this data is collected, and include plans to destroy the records as soon as the ...
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NISO, the National Information Standards Organization, is excited to let you know that they have been awarded the U.S. Technical Advisory Group (TAG) to Joint Technical Committee (JTC) 1/ SC34, Document description and processing languages.  This committee is responsible for standardization in the field of document structures, languages, and related facilities for the description and processing of compound and hypermedia documents including: Languages for describing document logical structures and their support facilities Languages for describing document-like objects in web environments Document processing architecture and formatting for logical ...
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This month we're excited to introduce you to long time member, Julie Harvey, CIP a Records and Information Management SME at Ricoh USA.  If you missed Julie's VIP Lounge session focused on building an information governance program, definitely catch the  30 minute replay here .  If you're new to AIIM, involved with developing your organization's information governance policies, or studying for your CIP--definitely connect with Julie here.  http://community.aiim.org/network/members/profile?UserKey=2afac599-6d57-4d2a-856b-b29885b6f798    Name    Julie Harvey, CIP, IGP, BPM   Position   RIM Subject Matter Expert for our Legal (Law Firm) Vertical Company ...
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BSI standard PAS 89:2012 (Enterprise content management – Code of practice) defines the process of embarking on an ECM initiative as below. Naturally, this cyclical process makes sense, much like deciding the dish, identifying the recipe, sourcing the ingredients and then preparing the dish. However, over more than a decade of working with ECM initiatives across UAE, Qatar, Bahrain and Oman (effectively the GCC minus Saudi Arabia), the de facto ECM initiative process more or less follows as below. Now this becomes an interesting case of almost buying the ingredients, deciding the dish, creating the recipe and then preparing the dish. While ...
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