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Rund ums Thema ECM Enterprise Content Management gab es viel Verwirrung in den letzten Jahren. ECM wurde für tot erklärt, sollte von Content Services abgelöst werden, wurde in EIM Enterprise Information Management wiedergeboren, als IIM Intelligent Information Management erneut auf den Schild gehoben und nun von Information Governance und Digital Workplace in Frage gestellt. Angesichts der unterschiedlichen Schlagworte verlor auch die Branche nicht nur ihr eigenständiges Gesicht sondern auch ihre gemeinsamen Messe- und Konferenzveranstaltungen. Nicht zu letzt der Niedergang der DMSEXPO stellte die Szene in Deutschland in Frage ( http://bit.ly/DCX-CSP ).  Nun ...
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An active community blogger, GDPR community expert, and fantastic guy--Soo Kang--is this month's member spotlight. Soo has been active for years blogging in AIIM's community, this last year he helped launch the GDPR member community by sharing his knowledge and insights in our 'Ask an Expert' series. If you have not yet connected to Soo, do so now ! We sat down to talk with him this month to learn more about his work. Name: Soo Kang Position: General Counsel / Director, Consulting Division Company: Zasio Enterprises, Inc. Where do you live in? Boise, Idaho   How long have you worked in information management?  Over fifteen years in the legal ...
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IT Information Management Optimisation In many companies, the condition of their IT documentation can be summarised like this: Lots of information is missing or simply inaccessible. Any information that does exist is often ambiguous and unreliable and anyone dealing with IR (Information Retrieval) soon becomes lost in a quagmire of unsorted information consisting of all sorts of documents. A completely new approach is needed to get on top of this “digital landfill”. There are two basic methods available to reduce the masses of information to a usable quantity: “create” and “capture”. The company covers its need for information by either “creating” it again ...
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"Die 10 Gebote des Informationsmanagements"   Aus einem Vortrag von Dr. Ulrich Kampffmeyer aus dem Jahr 2005 "Vom Wert der Information" ( http://bit.ly/vomWertderInformation ):   " So spricht der Herr der Information zu seinem auserwählten Volk! (1) Du sollst nicht redundante Information neben der wahren Information haben! (2) Du sollst dir ein Bildnis von deiner Information machen, auf das du sie finden mögest! (3) Du sollst die Originalität der Information ehren und sie nicht verfälschen! (4) Du sollst deine Information nicht löschen, bevor die Aufbewahrungsfrist abgelaufen ist! ...
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"Krise ECM"

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Es wurden viele Gründe benannt, warum ECM Enterprise Content Management nicht mehr als Begriff geeignet ist, eine Branche, eine bestimmte Art von Lösungen und ein Marktsegment zu beschreiben: - zu eng gefasst, da es immer nur um unstrukturierten Content ging (falsch!) - von neuen Entwicklungen überholt (Web 2.0, Cloud, Analytics usw.) - Enterprise-Ansatz zu statisch, dynamischere integrierte Services werden benötigt (schon immer ein Ansatz von ECM) - ECM sei gescheitert, da bisher nur Abteilungs- oder isolierte Fachlösungen umgesetzt wurden Dies haben wir auch hier in einer Reihe von Beiträgen thematisiert (2016 Ist der aktuelle ECM-Ansatz noch zeitgemäß? ...
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The Challenges of Business IT Documentation. The costs for IT documentation increase – but the quality doesn’t meet expectations. In many companies, even the most basic IT decisions can no longer be made on the basis of sufficient information: documentation has a per unit value only and barely covers requirements. The reasons for this insufficiency are many – but can mostly be found in three main areas. Firstly, there is a cultural issue, which is further exacerbated by a stubborn tool affinity in IT. Then there are methodical deficits, which have a particularly negative impact in this environment. Cultural Issues Documentation – or shall we say information ...
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Organizations need to create, capture, and store business-related information in a safe and secure fashion. Additionally, organizations are recognizing the responsibility to ensure their business records are being created, captured and stored in a secure and trusted manner so they are reliable. In providing safe and secure storage and information access, organizations need a mechanism to determine whether the solution they have meets the legal, technical and ethical obligations of the organization. The claims of the software and hardware providers need to be verified. Standardized solutions are easily verified. Organizations need to determine whether the system ...
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25. Mai 2018 und die Welt dreht sich weiter. Heute tritt die DSGVO, die Datenschutz-Grundverordnung, international als GDPR, General Data Protection Rules, bekannt, in Kraft. Dabei gelten die Regeln im Prinzip schon seit zwei Jahren. Verfolgt man Presseberichte und Werbung hatte man zeitweilig den Eindruck, dass es sich hier um ein Ereignis zum Jahr 2000 Wechsel handelte. Dabei regeln die DSGVO nur dass, was eigentlich schon seit Jahren selbstverständlich sein sollte. Man darf Adressen bei der Werbung nicht überstrapazieren und die Leute belästigen. Man darf die Daten nicht zur Ausforschung und zum persönlichen Nachteil der Menschen benutzen. Und man sollte ...
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ECM Standards , a part of the 3D PDF Consortium , is kicking off a body of work to develop best practices, checklists and other tools to help organizations plan, design, and implement trusted storage technologies. Our organizations are all processing a lot of electronic information on a regular basis. We need to have technologies that support and allow us to know that we are using solutions that are reliable, authentic and ensure the integrity of our information. We will begin work on white papers and best practices that address how organizations can protect their information. Organizations have many electronic information storage technology choices. It ...
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The phrase, “There’s an app for that,” trademarked by Apple in 2010, suggests that we live in a time when we can use technology to do almost anything. It seems like there’s a software solution for everything. These useful tools seem limited only by the imagination of the developer. Currently, consumers have access to software that can meet any need you can think of, whether big or small. There’s software on the market that can manage daily operations of billion-dollar companies while others can track how many steps a person walks in a day. But even with the almost limitless choices of software applications available, there still might be times when you ...
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You may use the acronym SaaS, and you may know what it stands for, but do you know what it means? What it does? Do you get confused by the other ‘aaS’ terms, like IaaS and PaaS? If so, then read on! This article will explain what SaaS is and why you’ll want it. These terms are relatively new, but the concepts behind them are not. In fact, early mainframes used the same model. Users accessed a central computer through “dumb terminals” (keyboards and monitors only). Likewise, the first World Wide Web consisted of university mainframes sharing data through dial-up message boards. Software ownership took hold with the spread of personal computers, both at ...
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A piece of paper is inexpensive, but, consider how many pieces of paper an average business uses, files and stores away every year . The number can reach millions, if not more, and when you calculate what you do with that piece of paper you soon realize that considerable savings could be made by switching to   digital signatures   and eliminating paper-based approvals. Some organisations are already aware of the impact paper usage has on the environment and are working to reduce consumption, but when it comes to approving documents all too often page after page is printed to gather ink signatures . Still finding it difficult to visualize the ...
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Affectionately known as the TSA Lady at AIIM18, Laura made quite the impression in AIIM's Deep Learning/Machine Learning workshop and roundtables with her thoughtful insight and challenging questions. As an industry professional with over 25 years of experience, she's well poised to share back her insight--look for her work in AIIM's WIIM community, emerging tech talk, and hopefully on stage at AIIM19! Connect with her here . Name  Laura L. Downey, PhD Position  Branch Chief, Applied Architecture in the Enterprise Architecture Division Company  Transportation Security Administration Where do you live in?  Northern Virginia in the Washington DC ...
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Seit geraumer Zeit gilt auch in Deutschland eIDAS. Mit dieser gesetzlichen Regelung erhalten Anwender neue Möglichkeiten zum Einsatz verschiedenster Signaturen, von der biomterischen bis zur Fernsignatur. Genutzt wird dies aber nicht überall. So sind in einer ganzen Reihe Branchen, konkret mal die öffentliche Verwaltung, Sozialversicherungen, EHealth u.a., immer noch die qualifizierten elektronischen Signaturen (QES) unterwegs, die bei der Archivierung unsägliche Verfahren wie TR 03125 nach sich ziehen.  Ändert sich etwas? Ja, an einigen Fronten. Da ist zum Einen der Wegfall von immer mehr Schriftformerfordernissen nach BGB §126, die auch damit die Notwendigkeit ...
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What’s included in a records retention requirement? Allow me to get a little Shakespearean on you. That which we call a records retention requirement, no matter the wording, would still have the same effect. If this were true, it would be sweet. Unfortunately, wording can create some major differences in retention requirements. A law’s wording, punctuation, definitions, and title headings can all shape the meaning of which records are regulated. This article will explore common traps you can fall into as you try to decipher records retention laws. But first, what are the components for a records retention law?   What Makes up a Record Retention Law? ...
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Here comes Tax Day! You might be wondering how long you need to keep your tax records. Maybe your company has a records retention plan based on legal requirements, standard industry practices, or internal policy. Or maybe for tax records, you follow the accepted 3-year record retention period for tax documents. Three years might sound like long enough, but are you thinking about federal and state audit limitation periods? These regulations could potentially impact the time you keep such records. Many people know that the federal IRS tax audit period is 3 years (or 6 + years if the IRS finds substantial errors). In fact, on its   website , the IRS suggests ...
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1) Is blockchain software secure? This question is likely the first thing an IT professional will ask. Many news articles have publicized “hacks” in which thieves made off with millions in Bitcoin and other digital currency. The recent Coincheck heist and the famous Mt. Gox hack are classic examples. However, security vulnerabilities in blockchain are a common misconception – these breaches are almost exclusively failures in enterprise IT security practices rather than flaws in blockchain software. Generally, blockchain software is nearly hack-proof due to strong encryption—the only way to hack it is to guess the private key through trial and error. ...
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In the last article, we explored potential uses for blockchain technology in records management and information governance. Several startups have pilot projects for blockchain records management software, but none have been brought to market yet. Once blockchain software solutions are available, organizations thinking about a switch to blockchain should carefully consider the ways the software addresses some of these key challenges and technical hurdles. This will help ensure the software is right for their organization before investing in blockchain technology. Validation An organization would first need to ensure there is a feasible way to validate ...
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  Later this month, document and content management subject experts from approximately 14 countries will gather in Hangzhou, China for a week of meetings to continue the development of document and content management standards to improve the industry. With organizations handling mostly electronic information and the almost daily data breaches that take place, the work of these experts is important.  The experts will be discussing: Working Group 11 – EDMS Guidelines, will be meeting for a full day to discuss two projects. ISO/CD 18759, Document management – Trusted WORM functional and technical requirements – This project meeting will include discussions ...
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Law offices and lawful divisions continue conveying their pennants of substantial record customers. To take after a paperless business approach, lawful experts put effectively in substance and archive administration arrangements. As per Statista, by 2019 legitimate offices will generously build their spending in different report driven areas. They will put in any event $349 million in contract administration (+185% contrasting with 2015), $183 million in record administration (+44%) and $279 million in issue administration (+43%). They will likewise burn through half more on coordinated effort instruments and 94% more on legitimate undertaking administration ...
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