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Microfilm is almost as old as photography itself. Since its beginnings in the early 1800‘s, Microfilm has gone on to become one of the most used system of archiving. When most people hear the word Microfilm, they think of a large machine in a library basement to view old newspaper clippings. But it is so much more, and now with digital technology, it has even more uses, benefits and potential. So how can microfilm be used in our modern day digital world? There are countless lasting benefits, including: Long life-expectancy Low cost of usage and production Storage efficiency Low maintenance Disaster-resistance ...
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In our last blog post we shared four initial steps to help you optimize the use of your shared drives . These first steps involved creating an information framework, designing the folder structure and establishing user permissions. From there, we were able to implement the new structure on the shared drive itself. However, before your new structure is ready for prime time, you’ll need to take care of a few additional steps. In fact, these final four steps are some of the most important ones if you are to achieve the desired outcomes of reduced risk, avoidance of document duplication, and increased worker productivity. Going live with your new shared...
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Marktforscher benutzen gern Grafiken, um die Positionierung von Anbietern und ihren Produkten in einem bestimmten Marktsegment zu visualisieren. Als ein Maßstab galt hier immer der Magic Quadrant von Gartner. Nun tritt mit einer ähnlichen Darstellung das Portal G2 Crowd an. Auch hier gibt es eine Art "Quadrant". http://bit.ly/G2Crowd_Grid Durch die Form der Visualisierung kann man aber leicht in die Irre geführt werden. Entscheidend sind die Daten und ihre Qualität. Hier spielen gewählte Kriterien, Parameter, Anzahl der Stichprobe, Bewertung und Prüfung der Richtigkeit eine große Rolle. Das Portal G2 Crowd bietet Bewertungen unterschiedlicher Softwareprodukte...
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When you're first implementing a social collaboration platform in your organisation - and to be clear, by this I mean a tool of any sort that has some social features, for example to create a social intranet, an online community, or an enterprise social network - one of the biggest decisions is often how to go about getting the ball rolling from a content or collaborative group structure perspective. Given that your ultimate goal is typically to make your organisation more open, interactive and networked , my usual recommendation is to make it as open and undefined as possible from the start; to allow anyone to create a group about whatever they...
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Das Akronym ECM hat vielfältige Bedeutungen: die Firma Espresso Coffee Machines, im Militärbereich Electronic Counter Measures und natürlich in der IT Enterprise Content Management. In dem Maße wie sich ECM Enterprise Content Management in Richtung EIM Enterprise Information Management weiterentwickelt, kann man zukünftig das Akronym ECM für Enterprise Change Management verwenden. Letztlich geht es auch bei der Einführung von Enterprise Content Management um die Herbeiführung von Veränderungen, um Change Management. Ohne solche notwendigen Veränderungen lässt sich ECM Enterprise Content Management nicht wirtschaftlich nutzen. Dies betrifft besonders das...
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Read the news, peruse the paper, review blogs and you will usually find the word compliance within minutes. You know it is more than the latest buzzword, though. It’s a serious subject with severe penalties for businesses not following regulations. With that in mind, there are 5 things you should remember when retaining documents for compliance: 1. The old adage, “When in doubt, leave it out,” doesn’t apply. If you’re not positive you won’t need a document in the future, keep it until you do your research on how long you are legally required to keep it. 2. Retaining documents doesn’t mean drowning in a sea of paperwork. A paperless office...
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Aus der Studie "ECM Decisions" wurden die Daten für Europa extrahiert und nunmehr von John Mancini vorgestellt ( http://bit.ly/ECM-Europe ; http://bit.ly/AIIM-ECM-EU ). Sie zeichnen das gleiche Bild wie unser EIM Update seit Jahren schon ( http://bit.ly/Update_Handouts ; EIM Update 2015 Auswertung http://bit.ly/EIM2015Doku ): 8 things you need to know about ECM in Europe 28% of organizations are implementing an enterprise-scale ECM capability, and an addition 12% have already done so. The primary business drivers for ECM are: 1) costs and productivity (32%); 2) compliance and risk (30%) and collaboration (29%). Customer...
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The ranks of the information governance (IG) community are stirring. A debate is taking place. Recently there has been a concept floated by some thought leaders in IG which contends that we are moving to a world where we retain all information—forever. Some even contend that IG is just a fad and advances in search technology will soon eliminate the need for IG. The arguments go something like this: 1) Yesterday’s trash may be tomorrow’s treasure: We won’t know what data has value until well into the future. Today, we do not have the construct to understand what relevant insights, patterns, or trends may be hidden in the data that, as business...
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Der AIIM Enterprise Content Management Master Kurs ist der Eckpfeiler des gesamten AIIM Trainingsprogramms. Im April 2015 wurde die neue Version des Kurses freigegeben: als Präsenz-Kurs und als Internet-basierter Kurs. Auch alle Fragen der Tests wurden neu gefasst. Der Kurs entspricht damit dem State-of-the-Art von ECM in 2015 ( http://bit.ly/ECMm2015 ) PROJECT CONSULT, offizieller Trainingspartner der AIIM in Deutschland, Österreich und der Schweiz, bietet ab sofort die neuen Kurse an. Das vollständige Programm gibt es hier: http://bit.ly/AIIM-K41 . Die AIIM-Broschüre informiert über Zielsetzung und Inhalte. Ein Glossar erklärt die wichtigsten Begriffe....
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Shared drives are like gardens. If you don’t tend them, they become overgrown, weedy, and less productive than they could be. If you’ve been meaning to tackle your unruly shared drive, this blog post offers a clear path to getting it back on track. Why do it now? In case you need any extra incentive to finally deal with the issue, we should point out that a poorly managed shared drive has more than a few downsides. We’re probably all familiar with issues like document duplication and difficulties finding information. However, an unmanaged shared drive can also lead to reduced productivity and increased security and compliance risks. In the age...
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Blog Post Authored By Greg Council, VP of Marketing and Product Management at Parascript When it comes to extracting data from documents, there are three things to consider: file type, data types, and the type of document that all affect the flow-through of document data extraction. When most people think of “data extraction” or forms processing, they think “OCR” or “recognition”. They appear synonymous, but the reality is that nothing could be further from the truth. File Type: When to use OCR or Not Let’s start with the file type. If the file requiring data extraction is a PDF, the text may already be present, so there’s...
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By implementing an email management system in your company, it allows for all departments to benefit as a result. It simplifies the tasks that everyone is required to do and it allows for better communication within the company. Applications from the email management system are designed with the purpose of making each department operate more efficiently. This maximizes the benefits that a company can receive as a part on implementing this system. Having everyone benefit is a solution that is hard to overlook. Examples of departments that email management can help: HR Customer Service Legal AR/AP It can help human resources...
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Es ist Mai und das Jahr ist schon fast vorbei. Im Januar und Februar waren wir in das Jahr 2015 mit unserer EIM Update Veranstaltung gestartet. Fünf öffentliche und mehrere Inhouse-Termine fanden im Rahmen unserer Veranstaltungsreihe zum Enterprise Information Management statt. Das Motto in 2015 war " Digitalisierung! Alles, überall, unumkehrbar! ". Wie in jedem Jahr (hier z.B. zum Vergleich die Auswertung aus dem Jahr 2014 ) haben wir anlässlich der Veranstaltung auch wieder einen Fragebogen verteilt, in dem wir die Teilnehmer baten ihre Trendeinschätzungen anzugeben. Die halbtägige Veranstaltung kam wieder ausserordentlich gut an - hierzu trug sicherlich...
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Der internationale Verband AIIM hat seine neue Industry Watch Studie veröffentlicht: "ECM Decisions - strategic options for managing, accessing and preserving content". Die Studie kann nach Anmeldung von der AIIM-Webseite ( http://bit.ly/ECMdecisions ) kostenfrei heruntergeladen werden (Beitrag bei PROJECT CONSULT http://bit.ly/ECM-Decisions ). Die AIIM international , Silversprings, USA, ist der internationale Dachverband der Branche, die sich in den vergangenen Jahren unter dem Akronym ECM Enterprise Content Management versammelt hatte.Enterprise Content Management ist aber "in die Jahre" gekommen und die AIIM hatte bereits mehrfach eine Renovierung...
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Securing a sponsor at the executive management level is critical to the success of information Governance (IG) programs. An executive must be on board and supporting the effort in order to garner the resources needed to develop and execute the strategic IG plan, and that executive must be held accountable for the development and execution of the plan. These axioms apply to developing and carrying out an IG strategic plan. Also, resources are needed—time, human capital, and budget money. The first is a critical element: It is not possible to require managers to take time out of their other duties to participate in a project if there is no executive...
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With the weather finally warming up, it actually feels like spring. That means it is time to start tackling our spring cleaning to do list. While we all focus on our homes and sometimes offices, it is also a good time to start cleaning out your documents, discarding any that you no longer need. Here are a few ways to remove the unnecessary paper and electronic documents that are slowing your productivity down as well as increasing protection and legal risks. Make sure that your policies regarding documents and records are universally clear and understood throughout the organization. Does everyone know the retention schedule? Are there any documents regarding...
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Information governance (IG) is a new and developing hybrid "super discipline" that crosses multiple functional boundaries, principally records management, information security, risk management, legal and e-discovery issues, information technology (IT), Big Data analytics, privacy, and more. IG is rapidly evolving. As such, best practices are still being formed and fine tuned. This process of testing, proving, and sharing best practices will continue as best practices are expanded, revised, and refined. In the course of researching and writing three books on IG in the last three years, I scoured blogs, books, new articles, and reports---anything...
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One of the most frequent pieces of advice I offer to organisations considering a social collaboration initiative is to be clear why your organisation needs to be more collaborative . It's not enough for your goal to simply be "better collaboration", you need to unpick exactly what advantages better collaboration will bring you, and how these relate to your organisation's broader strategy. Not only will this make it much easier for you to convince key stakeholders that this is a worthwhile investment, it will also help you plan and focus your strategy for bringing about the necessary business change involved. When I'm writing case studies...
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I spoke to a few groups last week, from small to large, on the west and east coast. Each group was a key target audience for information governance (IG) education, products, and services and each time I asked if anyone in the audience had a clear, one sentence definition of IG -- no one volunteered. So I asked those in one of the smaller groups to anonymously write down their definition of IG on a piece of scratch paper. I read them aloud and a few were pretty good but what struck me is that in a room of 25, there were 25 definitions of IG. That's not good for business, IG players! How did the definition of IG get so fuzzy, so unclear? There...
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This is the second case study type thing I’m trying. It’ll likely be the last for a while as I have nothing left that I can publish without getting sued. Ah, the joys of being an independent consultant. Anyways … This case study has to do with the project referenced in the two posts linked below. You may want to read them to get a better overall view of the project : Don’t Blame SharePoint ; Guerrilla Tactics – IG Whether or not They Want It . The document I’m sharing is part of a set of four docs that were delivered to the client. The purpose of each document is explained in the case study document. The client in the case study...
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