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What’s included in a records retention requirement? Allow me to get a little Shakespearean on you. That which we call a records retention requirement, no matter the wording, would still have the same effect. If this were true, it would be sweet. Unfortunately, wording can create some major differences in retention requirements. A law’s wording, punctuation, definitions, and title headings can all shape the meaning of which records are regulated. This article will explore common traps you can fall into as you try to decipher records retention laws. But first, what are the components for a records retention law?   What Makes up a Record Retention Law? ...
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Here comes Tax Day! You might be wondering how long you need to keep your tax records. Maybe your company has a records retention plan based on legal requirements, standard industry practices, or internal policy. Or maybe for tax records, you follow the accepted 3-year record retention period for tax documents. Three years might sound like long enough, but are you thinking about federal and state audit limitation periods? These regulations could potentially impact the time you keep such records. Many people know that the federal IRS tax audit period is 3 years (or 6 + years if the IRS finds substantial errors). In fact, on its   website , the IRS suggests ...
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1) Is blockchain software secure? This question is likely the first thing an IT professional will ask. Many news articles have publicized “hacks” in which thieves made off with millions in Bitcoin and other digital currency. The recent Coincheck heist and the famous Mt. Gox hack are classic examples. However, security vulnerabilities in blockchain are a common misconception – these breaches are almost exclusively failures in enterprise IT security practices rather than flaws in blockchain software. Generally, blockchain software is nearly hack-proof due to strong encryption—the only way to hack it is to guess the private key through trial and error. ...
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In the last article, we explored potential uses for blockchain technology in records management and information governance. Several startups have pilot projects for blockchain records management software, but none have been brought to market yet. Once blockchain software solutions are available, organizations thinking about a switch to blockchain should carefully consider the ways the software addresses some of these key challenges and technical hurdles. This will help ensure the software is right for their organization before investing in blockchain technology. Validation An organization would first need to ensure there is a feasible way to validate ...
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  Later this month, document and content management subject experts from approximately 14 countries will gather in Hangzhou, China for a week of meetings to continue the development of document and content management standards to improve the industry. With organizations handling mostly electronic information and the almost daily data breaches that take place, the work of these experts is important.  The experts will be discussing: Working Group 11 – EDMS Guidelines, will be meeting for a full day to discuss two projects. ISO/CD 18759, Document management – Trusted WORM functional and technical requirements – This project meeting will include discussions ...
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Law offices and lawful divisions continue conveying their pennants of substantial record customers. To take after a paperless business approach, lawful experts put effectively in substance and archive administration arrangements. As per Statista, by 2019 legitimate offices will generously build their spending in different report driven areas. They will put in any event $349 million in contract administration (+185% contrasting with 2015), $183 million in record administration (+44%) and $279 million in issue administration (+43%). They will likewise burn through half more on coordinated effort instruments and 94% more on legitimate undertaking administration ...
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How about we confront reality. End clients are regularly disappointed with their SharePoint arrangements. While instantly settled specialized issues cause just transitory despondency, disagreeable outline, and poor usefulness, if left unaddressed, can prompt consistent alienation that will be difficult to overcome, regardless of whether the framework performs well. Lamentably, custom SharePoint development and SharePoint bolster groups organize precisely specialized investigating and frequently disregard UI and UX issues, hence abandoning the most basic components of SharePoint selection. What's more terrible, clients never partake in SharePoint support ...
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On the off chance that you get some information about their most loved highlights of the SharePoint intranet, you can make sure that a SharePoint group site will be among the most prominent answers. In fact, very nearly 60% of organizations affirm that a group site is the most regularly utilized coordinated effort include (The Impact of SharePoint – 2016, AIIM Industry Watch). In the meantime, group locales' grandness surpasses other SharePoint highlights that regularly remain untouched in the SharePoint box. Custom SharePoint development is one of these underestimated segments.   Customarily, a default SharePoint blog fills the sole need – it has ...
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At Novigo, we put stock in adjusting our customer's IT system to their business methodology for general achievement. We center around giving reasonable and inventive answers for accomplishing operational perfection. Logiticks Logiticks is a product improvement organization that makes high-esteem web and portable applications making utilization of Microsoft advances. Logiticks is additionally a Microsoft Silver Partner in Cloud competency. We had worked with new companies and additionally substantial undertaking clients.Our customer base is spread crosswise over US, Canada, and Australia. Octal Info Solution Octal Info Solution Pvt. Ltd. an ISO 9001:2008 ...
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Perhaps it’s a sign of growing older, but I’ve become crankier over the years as my favorite brands or styles disappear without warning. Whether it’s running gear, toothpaste, deodorant, or a favorite coffee shop snack. Once I find what I like, I stick with it. Then, some very smart people determine that what I like isn’t good enough so they “new-and-improve” it, or they get rid of it entirely. New is great. How did I live without a smart watch? I even welcome disruptive technologies, like Uber. But don’t make me figure out which cereal to buy every week at the grocery store. Finding a new brand of socks is annoying. Swapping out enterprise-level software ...
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If you're living in Australia and a member of AIIM, it is almost impossible not to know Jo. A long time member and strong advocate for building the Australia and Asia Pacific network, Jo is not only an expert in information management, she is an advocate for helping others by building community and sharing resources. Jo was also recently honored with an invite to join the Australian Government delegation to attend the 62 nd Session of the United Nations Commission on the Status of Women. We met with her to learn more about this great accomplishment and her current efforts. If you have not yet connected with Jo, do so here ! Name   Jo Stewart-Rattray ...
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In the   previous article , we looked at some of the basic features of blockchain technology. While Bitcoin and blockchain have made a splash in the payments space, many investors and futurists also herald blockchain technology’s potential to reshape other business and economic sectors. The value of blockchain’s immutable, uninterruptible, incorruptible framework doesn’t end with payment transactions. There are many potential uses in other applications that rely on trust, security, and auditability of data. Entrepreneurs have proposed applying the technology to everything from proxy voting in shareholder meetings to managing globally distributed supercomputing. ...
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To me, one the biggest value of the Certified Information Professional program is as common language for Enterprise Content Management. The lack of this common vocabulary easily costs tens of thousands of dollars to vendors and can add months to the vendor selection cycle for end users. Having been in the enterprise content management space for twenty years and worked with many different ECM vendors, it still amazes me that we still don’t have a single vocabulary. Is there a difference, or similarity, to what one vendor calls a version and another a revision? What’s the difference between a compound document and a virtual document? Vendors cannot even ...
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To some people, standards are boring, tiresome and just plain not needed. While at the same time, others fully embrace the use of standards. Standards do take time to develop. Like fine wine, standards do improve with age! Standards are needed to help organizations to be able to implement bests of breed applications into their workflows rather than staying with the offerings of one vendor. The standards also reduce risks the organization may have when implementing technologies because they are developed by subject experts who collaborate to document the best way to implement or utilize a technology or improve a process. When you use a standard, you can be ...
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Well written administrative policies are clear, concise, and respectful to the people they govern. IM/IT policies are no exception. The written policies of many organizations fall far short of that goal, however. They are overly long, ambiguous or confusing, and written as if angry parents were talking to bad children. It should come as no surprise in those cases that the organization spends an inordinate amount of time dealing with compliance problems. Remember that the purpose of a written policy is:  1) to outline decisions made by the organization, 2) to set limits for employees and customers, and 3) to serve as the single, authoritative source for ...
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In the past few months, Bitcoin and other cryptocurrencies have dominated headlines and astounded skeptics across the globe. Bitcoin’s dramatic rise during the past year shocked and captivated technology enthusiasts, investors, and regulators alike. Yet while the hype of bitcoin mania now shows signs of fading with its recent fall in price, the technology underpinning Bitcoin—blockchain—is likely here to stay. But what is Bitcoin, and why is blockchain technology so important? Bitcoin has captured widespread attention as a currency and payments technology. But Bitcoin is just the first and most widely-known example of a new technological paradigm called ...
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Behind every business is data, and one of the core elements of a records management program is organizing this data so you can apply retention policies. But data comes in obvious and not-so-obvious forms. Records managers know an effective Records and Information Management (RIM) program must deal with a wide variety of information sources. These might include current and legacy software applications, spreadsheets, homegrown databases, as well as scanned and paper records, just to name a few. How much effort is involved in searching for information when it’s in so many different places? What happens when the original software is no longer supported and ...
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A recent   Forrester report   outlined several interesting trends – firstly, the adoption of e-signatures within businesses continues to grow steadily throughout the world and in Europe enterprises are engaging with e-signature providers for a broader set of digital services than their US counterparts. We have experienced this. Enterprises are increasingly seeing   e-signatures   as vital to the digital evolution of their businesses and at the same time a crucial component to meeting their transaction workflow and e-trust requirements. This is driving many enterprises to migrate paper-intensive processes to more efficient digital equivalents. ...
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From the general comments I am hearing, the Mark Twain quote, “The reports of my death are greatly exaggerated” and since it is Oscar weekend, the line from Monty Python and the Holy Grail where it is said [loosely quoted] “I’m not quite dead yet…feeling much better” come to mind. Let me first clear up, the Standards Program is still alive and working. It is not at AIIM any longer but is at the 3D PDF Consortium . When we first started to talk about moving the program, I was under the misguided notion that it would be easy! I thought it was a matter of moving a few files, getting them stored on the new server, setting up committees and then let the subject ...
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Alle starren zur Zeit auf die DS-GVO wie das Kaninchen auf die Schlange. Nur noch wenige Wochen bis zum 25.5.2018. An diesem Datum endet die Übergangsfrist. Bis zu diesem Termin ist bei vielen Unternehmen in Deutschland noch viel zu erledigen ( http://bit.ly/InfoGov-Strategie ).  Die DS-GVO Datenschutz-Grundverordnung bringt viele Änderungen mit sich: Verfahrensverzeichnis, Definition von schützenswerten Daten, Lokalisierung dieser Daten, Prozesse für die Behandlung von Auskünften und Löschanfragen, kontrollierte Löschvorgänge, Prüfung der Einhaltung der Vorgaben, Audit-Trails und viele andere klassische Records-Management-Anforderungen. Auch gilt es nicht ...
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