Blogs

Be the first person to recommend this.
Every month, AIIM features a member who we want to connect you with!  This month, meet Kathleen Glasgow Sparks who has been an AIIM member for about 30 years! Kathleen is the Records Retention Director at Tyson Foods. A pioneer in our industry, Kathleen shares a passion for records management and has helped Tyson with their own digital transformation. In the next year, Kathleen will be retiring and with that looks forward to the opportunity to enjoy more time with friends, continue her volunteer work, and finish her walk across France and Spain. Before she goes, connect with her and her years of experience ! Name       Kathleen Glasgow Sparks Position ...
0 comments
Be the first person to recommend this.
A while ago I was pointed to an  article proclaiming that Information Governance  is no longer necessary (ROFLMAO). I laughed because I think its grasp on reality is about as firm as that of whoever proclaimed that ECM is dead. However, once you get past the intermangling of “governance” and “management”, there are a couple threads that have validity. ...continue read
0 comments

Moving Never Easy

Be the first person to recommend this.
Moving is hard work! How many of you have moved recently? If you have, you know what I am talking about. In a house or office move, you have boxes and boxes to unpack and in some ways, it seems like a gifting holiday when you find things in boxes. We have been and continue to go through an electronic move. At face value, you may think an electronic move is easier but it is just as time consuming and tedious as a physical move but without the empty boxes to recyle. As you know by now, the AIIM Standards Program has moved to the 3D PDF Consortium . Since our documents make use of industry standard file formats, we are assured that the documents will display ...
0 comments
Be the first person to recommend this.
On May 25, 2018, the General Data Protection Regulation (GDPR) goes into effect. The GDPR harmonizes data protection and reshapes the way businesses approach data privacy. To achieve this goal, the GDPR holds businesses accountable for how they manage personal data in a digital world. In preparation, many are evaluating current practices and planning to bring their programs into compliance to avoid strict fines and penalties. However, there are challenges aligning current practices with the Data Protection Principles set out in the GDPR. For our purposes, we’ll address the principle of “data retention periods,” which requires businesses to retain personal ...
0 comments
Be the first person to recommend this.
Records managers often overlook laws that regulate record formats. Most companies store the bulk of their records electronically—or they’re moving in that direction. This makes it important to consider legal requirements about records formats. Permissive Format Regulations The good news is that most format regulations allow for electronic recordkeeping if you meet certain conditions. In the US, the Uniform Electronic Transactions Act, which is in effect in 47 states, is a good example of standard language found in many domestic and international permissive format requirements. The main components usually include 1) accurate and trustworthy information ...
0 comments
Be the first person to recommend this.
We’re excited to highlight some of the recent engagements of our Consulting Division and the ways we’re using our expertise, resources, and thought-leadership to serve our clients and communities as we advance the practice of records management and information governance. Retention Schedule Maintenance Our experience and reputation in drafting and updating retention schedules continues to earn the trust of our clients. This is reflected by our numerous ongoing maintenance relationships, many of which extend back more than a decade. Recently, we completed a refresh of retention schedules for clients in multiple industries, including oil and gas, ...
0 comments
Be the first person to recommend this.
Die "Gebote" sind ein Auszug aus der Keynote "Vom Wert der Information" auf der DMS EXPO 2005. Die vollständige Mitschrift des Vortrages gibt es hier   http://bit.ly/WertderInformation Caption   Die 10 Gebote des Information Management So spricht der Herr der Information zu seinem auserwählten Volk! Du sollst nicht redundante Information neben der wahren Information haben! Du sollst dir ein Bildnis von deiner Information machen, auf das du sie finden mögest! Du sollst die Originalität der Information ehren und sie nicht verfälschen! Du sollst deine Information nicht löschen, bevor die Aufbewahrungsfrist ...
0 comments
Be the first person to recommend this.
A company’s records retention schedule (RRS) needs proper retention periods for their records and information. So, what do these retention periods do? They help designate information you should retain and tell you how long to keep it. In fact, once you finalize and implement well-defined retention periods, they can help ensure you properly and consistently retain and dispose of information company-wide. If you don’t want to suffer the risks of non-compliance or over retention, you need to define solid and up-to-date retention periods. There are several things to think about as you research appropriate RRS retention periods. The following are just a few: ...
0 comments
1 person recommends this.
100 Beiträge, 100 Autoren, 400 Seiten: PROJECT CONSULT Jubiläumskompendium im Open Access, kosten-& registrierungsfreiem Download: http://bit.ly/PCJub25NL  Gastbeiträge | Guest Authors Ein herzliches Dankeschön an alle Gastautoren! /  Many thanks to all guest authors! Anstelle einer großen Party haben wir uns entschlossen, eine Sonderausgabe unseres Newsletters zu veröffentlichen, zu der wir Wegbegleiter, Kollegen, Branchenvertreter, Kunden, Anbieter und viele andere eingeladen haben.   / Instead of a big party we decided to invite collegues, companions, customers, vendors and others to contribute an article to a special edition of our ...
0 comments
Be the first person to recommend this.
I wanted to share with this broader community some of what we shared with the CIPs in our first CIP-only webinar this week. We looked at four key themes: where we are with CIP, what's coming in 2017, a look at the recertification process, and what CIPs can expect at AIIM18.  1. The State of CIP. We've had more than 1,300 people pass the CIP exam since 2011. We're just shy of 700 active CIPs , in no small part because we haven't done a very good job of reminding people a) why it matters and b) when and how to renew. For the former, we have some ideas of how to improve the value and visibility of the CIP. We've started doing interviews with CIPs and are always ...
0 comments
Be the first person to recommend this.
Introduction All enterprises, whether they be commercial, governmental, charitable, or any other structure, are regulated in some way when it comes to information management; there are even laws regulating the president of the United States. [1]   This article discusses several regulatory requirements that impact enterprises during information creation, custodianship, archival and disposition cycles. Good practice requires the identification of information types that constitute official records and the creation of a Records Retention Schedule (RRS) to manage the official records. RRS’s specify (among other things) how to properly retain records ...
0 comments
Be the first person to recommend this.
Rapid advancements in technology and globalization have led to an unprecedented rise in data collection. While this information provides a unique insight into global human behavior, it can also promote unethical business practices that violate international privacy standards. As we enter into a new era of data analytics, in-house counsel must strike an important balance between driving revenue and ensuring the continued integrity of company practices under the law. The increased connectivity of people and things is creating previously unimaginable amounts of data. This volume, coupled with the rapid pace of data generation, provides unprecedented ...
0 comments
Be the first person to recommend this.
The clock is ticking on the European Union’s new privacy law, the General Data Protection Regulation (GDPR). We’re less than one year away from when the GDPR comes into force, May 25, 2018. This new regulation imposes sweeping privacy protection requirements on any entities that oversee personal data operations or process personal data in the EU. This has the potential to impact companies on an international scale. The new requirements come hand-in-hand with a set of stiff penalties for non-compliance, including punishing fines that can soar to € 20 million or 4% of a company’s annual gross revenue. Unfortunately, many US companies with operations or personal ...
0 comments
Be the first person to recommend this.
Each month, we'll be taking the time to introduce you to someone from the AIIM community. Why? Because you guys are doing some really innovating things and though content may be king, connections are priceless.   This month, we want you to meet Gordon Brown.  We met Gordon at AIIM17, he's no stranger to sharing and is open to mentoring folks too.  Check out our conversation with Gordon and be sure to connect with him! Gordon E. Brown Manager, Records Services Atlanta Housing Authority   Where do you live in? Decatur just outside Atlanta.   How many years have you been in the information management space? I have been in information ...
0 comments
Be the first person to recommend this.
The employee hiring process inevitably involves the creation of many records involving applicants that are ultimately not selected for a position. The question then becomes how long should these records be kept now that the potential hire is no longer being considered by the company? Also, increasingly, to what extent are these records impacted by privacy laws concerned with personally identifiable information (PII)? The reasons employers elect to keep non-hire records beyond the duration of the selection process are numerous: In case circumstances require them to revisit the applicant pool for one reason or another They may get mixed into a ...
0 comments
Be the first person to recommend this.
INTRODUCTION Data privacy laws complicate the ability of companies to manage information by: (1) compelling their destruction before fulfilling business or operational needs; and (2) limiting how information can be shared or transferred. This article discusses anonymization techniques and options to deal with compelled destruction requirements for companies collecting and storing personal information for valid business reasons. It also briefly explores arguments about sharing, transferring, and even publishing personal data that has been anonymized. Laws To explain the options anonymization can provide, it’s useful to first set the legal landscape ...
0 comments
Be the first person to recommend this.
Often people carry a laptop or tablet when traveling for business with no thought to potential restrictions. However, where travel takes you out of country there are additional considerations when it comes to data management. Specifically, not all data are created equal. There are different classes of data, from sensitive, confidential, restricted, public, and a variety of other designations dependent on the level of granularity adopted by a particular company. In most instances, utilizing encryption software on the device is standard practice to safeguard sensitive and confidential information. In fact, this is frequently a direct requirement for personal ...
0 comments
Be the first person to recommend this.
A number of the team from Qualsys recently attended the AIIM Forum in London. It was a really interesting day learning about the explosion of information and all of the new and exciting technologies to capture and interpret this data.  We were fortunate to watch the presentation by one of our customers, Rob Gibson, IT Systems Manager at Sodexo, present his Case Study "How to Engage Employees with Compliance." Sodexo has used Qualsys' EQMS solution for the past 4 years, and has an interesting story about using EQMS as a single source of truth to control documents, training records, and audits and the journey to get employees engaging with the system.  Rather ...
0 comments
Be the first person to recommend this.
YEAR END EVENT IN LAS VEGAS, NV AIIM Nevada and ARMA Silver State Chapter hosted our year end event at TOP GOLF.  Our speakers Mack Jackson spoke about Cyber Security, Teri Mark, the State Archivist talked about Retention and new policies with the State of Nevada, and former NFL Player, Daymeion Hughes discussed overcoming challenges and working together. Thank you to our speakers and Sponsors, Epson, Canon, Richo, Iron Mountain, Kodak Alaris, and Nexsan for the suppor
0 comments
Be the first person to recommend this.
On November 28, 2011, President Obama signed a Presidential Memorandum entitled   Managing Government Records , initiating “an Executive Branch-wide effort to reform records management policies and practices” of agencies by developing a “21st-century framework for the management of Government records.” To achieve this objective, the Director of the Office of Management and Budget (OMB) and the United States Archivist released the   Managing Government Records Directive   on August 24, 2012. Applicable to all executive agencies and all records, regardless of security classification or other restrictions, the directive requires government agencies to eliminate ...
0 comments