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Earlier today we sent out a call for subject matter experts (SMEs) for the 2019 update to the Certified Information Professional (CIP) exam. A couple of potential SMEs indicated that they wanted to participate, but weren't sure they had the time. So here's what I sent to one of them, and wanted to share with other potential SMEs. The exam development process needs highly qualified SMEs for these four primary tasks: Develop the exam blueprint Develop exam questions Review exam questions Set the passing or cut score 1. Develop the exam blueprint.  We are drafting a job task survey (JTA) now as well as a very rough exam blueprint. We'll be ...
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Before heading to Ecuador for the holidays, Elisa García-Morales met with us to share more about her work, excitement for IIM, and achievements. Elisa has been quite active in the AIIM community through WIIM, Standards, and GDPR. If you have yet to connect with her, please do so here . Elisa Garcia-Morales, Founder,  INFORAREA . Consultores en Información y Documentación Where do you live in? Madrid, Spain How long have you worked in information management?  More than 30 years!!! I started in the field of libraries and paper archives. I founded my first company in 1984 and since the late 80's I participated in the introduction of computer technologies ...
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Jeff has been a member of AIIM for years--active in AIIM conferences, his local NCC chapter, and the online community. Involved in the Finance (Investment) sector, Jeff's expertise in records management and IG has recently pushed AIIM to think about new emerging technologies, such as Fintech, and its impact on IIM. Look for the conversations, but if you have not yet connected with Jeff, do  so here !  Name        Jeff Lewis Position    Information Governance Manager Company  SOL capital management company  Where do you live in? Frederick, MD How long have you worked in information management?  I started out working in paper archives in 2005 and ...
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No stranger to this community, we are happy to share more of Renee Tucker's story this month in our Member Spotlight. Renee has been an advocate of training for her team at the Central Bank of The Bahamas--connecting them with AIIM membership, training, and the large AIIM conferences. An early supported of the now Privacy and Protection Community, formerly GDPR, Renee understands that the AIIM community is only as strong as its active members--so appreciate the support and knowledge sharing Renee! If you haven't connected with her yet, please reach out ! Position:  Senior Records Officer Company:  Central Bank of The Bahamas Where do you live in? ...
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We're getting close to our November Virtual Event and we have an exciting announcement! As a "Thank You", we're going to be giving away two Emerging Technologies training courses on Robotic Process Automation (RPA). That's $220 worth of AIIM training for free! To be eligible, simply register and attend our free Virtual Event on Thursday, November 8th from 11am-3pm EST . At the end, we will select two winners at random from the list of attendees- that's it! We're so excited for you to join us and have put together an impactful day of learning to get you started on the #1 transformation driver: digitalizing core business processes. To learn more and sign up, ...
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Former chapter leader and now organizer of the member-led Office 365 SIG, Craig Shogren has been dedicated to helping people connect through AIIM.  I personally met Craig almost 10 years ago--his support, industry knowledge, and leadership roles have truly aided the community and exhibit the best aspects of what AIIM stands for. So happy to share a little more of his story here. If you haven't connected yet, please do so here . And if using Office365, help start the conversation in the new member-led group .   Name Craig Shogren Position Manager, Information Governance Company HBR Consulting Group   Where do you live in? Des Moines, Iowa ...
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With a little more than 3 months left of 2018, many businesses are focusing on what goals they want to achieve in the New Year. While some have talked of digital transformation, there are still an alarming number of workplaces that have yet to fully embrace digitizing paper documents and processing digital documents. Make no mistake- if you want to achieve digital transformation and you haven’t taken the leap into capturing documents, the time is now and we’re here to help! I invite you to watch our webinar on demand: “It All Starts Here— Effectively Capturing Paper and Digital Documents in your Existing Applications”. You can expect to learn best practices ...
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New releases, events, and community announcements for members this January. New Training Course Launched!  Practical Artificial Intelligence for the Information Professional - Members receive 10% off, but this month you can save an additional $100 with the code: INTELLIGENCE2019 - just be sure to use this code by January 31st. Learn More! January 16: Top Tips to Bridge the Gap Between Security Awareness and Security Action January 17: VIP Lounge with Special Guest Peggy Winton January 22: Part 2 of Blockchain's impact on Privacy and Protection January 30: How to Marry Your Content and Business Processes for Intelligent Automation ...
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Missed the emailed copy of your monthly member newsletter? Access the online versions here. Each first Thursday of the month, AIIM helps you better engage with your membership with its newsletter updates. Learn about: New Member-Only Content Releases Monthly Member Webinar Topic (VIP Lounge) Featured Members Latest Online Discussions New Member Communities Quick and easy to digest, take some time to connect with the content, events, and members featured. November 2018 October 2018 September 2018 August 2018 July 2018 June 2018 May 2018 April 2018 March 2018 February 2018 January 2018   Questions? Feel free to email us ...
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​ Records management and   information governance   are interlocking disciplines that share similar goals: to create and enforce a disciplined process of handling records at every stage from initial acquisition to archive or destruction. But the pressures on the two groups are different enough to occasionally bring them into conflict. That’s why relationship management is becoming one of many key skills for records managers. Information governance is about strategy while records management is about execution. Governance creates a framework for controlling information to meet compliance guidelines, minimizing legal risk and meeting the information needs ...
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If you have not yet connected with one of AIIM's largest supporters, please do so! Former AIIM LA President and President of Hatchwork Solutions, Jimar has built his career around helping people automate their processes,  the most important step of your digital transformation. Expertise and enthusiasm, Jimar is the person you want to spend hours with geeking out about IM. Connect here or via LinkedIn .  Name: Jimar Garcia Position: Founder and President Company: HatchWork Solutions Where do you live in? Orange County, California – just outside of San Juan Capistrano How long have you worked in information management?  I started working in ...
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​By Robin Woolen, The Records Guru 2018 has been a monumental year for information governance (IG). Two things in particular — GDPR and AI — will greatly affect records and information management and organizations’ handling of personal information.   The General Data Protection Regulation (GDPR) requires any organization that services Europe to protect the personally identifiable information of its citizens. Organizations that fail to comply can pay penalties of up to 20 million euros or 4% of global annual turnover, whichever is higher. These penalties underscore the importance of a comprehensive IG program within every organization that does business ...
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Many Records and Information Management (RIM) professionals hear the question, “Why is RIM necessary?” My short answer is that effective RIM saves your company money, makes it more efficient, and reduces its risk. I want to expand on that answer by listing some of the ways a good RIM program can work for you. Disposition of Records So why not just keep everything?  One reason is for certain types of records, disposition is required by law. For example, in some locations, it’s mandatory to dispose of Personally Identifiable Information after a short period. Also, disposition of records reduces the quantity of information to search when looking for ...
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Data privacy continues to be a hot-button issue. Several factors contribute to the recent flurry of global legislative activity. These include rising reports of security breaches that compromise personal information, lack of visibility into what personal information is collected, and limited control for owners to determine how information is used. The United States is no exception. Due to a lack of centralized formal legislation on data privacy, efforts to change are mounted at the industry, federal, and state levels. In recent months, Louisiana, Vermont, and Colorado have passed amendments to their existing data breach and notification laws. The changes ...
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Chances are high that you use radio-frequency identification (RFID) technology every day—yet you probably don’t know how it works or that you’re using it. Do you wave a security card over a turnstile or in front of a door when you arrive at work? Do you zoom through toll booths with an electronic pass you paid for online? Have you ever set off alarms when exiting a department store, only to find the cashier forgot to remove the security tag? Each of these examples illustrates RFID technology in action. The real question records managers should ask is if they can and should use RFID technology to manage physical records. Whether to invest in RFID is a valid ...
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I got a text at AIIM18: "Happy Thursday!! Just saying that I'm enjoying AIIM18!!! The format and speakers/topics are spot on!! The Staff, in a word? Awesome!! Exceeding all expectations!!" Now, at 8am on day 2, this text couldn't have been any better received. We love our members and when we know our work is exceeding expectations--well, that just feels so good. We're a team here at AIIM, a true community, supportive of each other in our struggles and successes. This message was from a member, and true friend of AIIM, Mercedes Ward. Mercedes took the big dive and joined us in San Antonio this year. It was so wonderful connecting in person.  Name:  Mercedes ...
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In the age of information, you need to keep your personal data safe. If you ever feel like you’re handing out personal information every day, you’re probably right. Your phone calls, bank transactions, and email are all logged, after all. Even so, most people are vigilant when it comes to giving out   personal information . But what about our DNA? With rapidly advancing technology that can reveal so much about our biological origins (paired with natural human curiosity), many of us are quick to submit our DNA to mainstream services such as Ancestry or 23andme. Nevertheless, how often do we think about whom we’re giving our DNA to and what they could do ...
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Big Bucket records retention schedules (RRS) are common practice in the Records and Information Management (RIM) industry. The Big Bucket approach involves grouping records together based on similar business processes and events to the greatest extent possible.  Routine records are classified separately.  Implementing a Big Bucket approach means that duplication and overlapping between business areas are reduced, resulting in a simplified schedule that will increase adherence and compliance. Many organizations favor this schedule method for many reasons, but mostly because it’s simple. As with any schedule design, Big Bucket schedules can have hang-ups. Lately, ...
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IT Information Management Optimisation In many companies, the condition of their IT documentation can be summarised like this: Lots of information is missing or simply inaccessible. Any information that does exist is often ambiguous and unreliable and anyone dealing with IR (Information Retrieval) soon becomes lost in a quagmire of unsorted information consisting of all sorts of documents. A completely new approach is needed to get on top of this “digital landfill”. There are two basic methods available to reduce the masses of information to a usable quantity: “create” and “capture”. The company covers its need for information by either “creating” it again ...
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The Challenges of Business IT Documentation. The costs for IT documentation increase – but the quality doesn’t meet expectations. In many companies, even the most basic IT decisions can no longer be made on the basis of sufficient information: documentation has a per unit value only and barely covers requirements. The reasons for this insufficiency are many – but can mostly be found in three main areas. Firstly, there is a cultural issue, which is further exacerbated by a stubborn tool affinity in IT. Then there are methodical deficits, which have a particularly negative impact in this environment. Cultural Issues Documentation – or shall we say information ...
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