IBM Center for The Business of Government, 2010 Link "Best Practice Study of Social Media Records Policies", ACT-IAC Collaboration & Transformation Shared Interest Group, March 2011 Link (PDF) Guideline for Outsourcing Records Storage to the Cloud, ARMA International, 2010 Link ANSI/ARMA 18-2011, "Implications of Web-Based, Collaborative Technologies in Records Management" Link FINRA Regulatory Notice 10-06, "Social Media Websites: Guidance on Blogs and Social Networking Web Sites", January 2010 Link (PDF) “Electronic Records Management: Blogs, Wikis, Facebook, Twitter, & Managing Public Records”, Washington State Archives, September 2009 Link (PDF) “Managing Social Media Records”, U.S
Part 2 is for records professionals, covering adequacy considerations for the design of records policies, processes, and controls
A records management system supports the automatic enforcement of consistent, organization-wide records policies and reduces the cost of regulatory compliance
Observe: typically IT asks the correct what-is-a-record questions; they embrace the retention schedule (and bravo to them for doing so); they post a copy of the Records policy and procedures in the conference room
The establishment of strong content and records policies, documented processes and continuous improvement practices along with regular and consistent training across the organization is and should be a starting point for your succession plan
Embed the foundational requirements and key premise above in a firm-wide electronic records policy. In the policy, clearly state that the firm will transition to electronic record-keeping with approved exceptions
Streamline life-cycle management of business records with automatic enforcement of consistent, organization-wide records policies. Support compliance requirements for document retention
Reality: Many of the characteristics of enterprise deployments of SharePoint RM require careful planning, including the following: Scaling SharePoint from a few sites to an enterprise with thousands of SharePoint sites requires the consistent enforcement of retention and records policies. Scaling to hundreds of Content Types and hundreds of nodes in a File Plan
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