With all those characters (255) we could almost write an abstract as a file name – “1998-annual-report-this-is-the-version-before-we-sent-it-to-the-printer.doc” but some still favored brevity
Most Content Management applications import electronic files and create a unique file name so that there is always the original file and then there are the modified files
This concept first came to me during our first project when we had to establish the image file names since the client had no specification...I though it might be a good idea to put the same file name (a number) on the bottom right hand corner of the drawings
I’m talking about things like the folder structure, or in our case file names. The file name of our documents specified a line of business with a letter code, a date in mmddyy format and a facility by an abbreviated version of the facility name
In addition, audio-, pictures- and video files can be searched on contextual information such as the file name, added meta-information or text that surrounds the picture or the video on a web page
Scanned and photographed documents, invoices, letters, contracts – all these documents can be retrieved only using the file name, but not using the actual content of the document
They were free to choose a file name that made the most sense to them
Automatic and recurring collection of data, not only by location, file name, extension, and MIME type, but also by using full-text search to collect only relevant documents that match the negotiated Boolean
So if you have 10 years’ worth of content sitting on shared drives, and only cryptic file names, dates, and author names to work with, your ability to leverage the technology will be limited to full-text indexing
By having set rules to enforce where content is stored, how folder and file naming convention are applied, how data is formatted, and which document types are allowed, you will ensure that storing documents in SharePoint does not simply become an electronic filing cabinet—without business rules for organizing the information
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