Archives โ Ensure archived records are easy to retrieve
The following is a summary of some of the main methods used to archive records. These will (or most will) present some challenges when it comes to disposition
Human review of the performance of software must be factored into every automated system or our futures may depend on archival records of questionable quality due to the unexpected generation of gibberish
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A best practice is to prohibit all interactive electronic communications that recommend a specific investment product unless a registered principal has previously approved the content Recordkeeping: Firms are required to retain and archive records of communications related to the broker-dealer’s business that are made through social media sites (although the rules are technology-neutral)
They should also evaluate technologies such as auto-categorization to help remove duplicate, transient and personal emails from the archive. Records Directive Compliance Challenges Agencies will have to define their implementation plans and establish senior level support in order to fund and provide resources for their records management initiatives
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Typical Drawbacks of this Option Significant vendor risk and product risk associated with many of the players in this market segment; most of the specialists in this space have spread their focus to email archiving, records management, e-discovery, and even broad ECM Few in this category can provide the required fast access to high document volumes (except for IBM and ASG) Few in this category provide adequately granular records management for retention and disposition OPTION 2: ECM-BASED SOLUTIONS These vendors include archive as an add-on component of their suites that manage a broad range of content types including scanned images, “dynamic” documents that need capabilities such as version control and revision history, and web content
This definition is useful in making it clear that we are not talking about only old, archival records, but everyday information that we create or receive in our work situations
Comes down to one less keystroke per instance, and I like that economy. #archive #records #E-mail #ElectronicRecordsManagement #e-discovery #Management #emails #compliance #archiving
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