Many organizations are using SharePoint sites for managing information including company Records. Sites have a maximum size limit and users commonly delete Transitory Records (convenience copies, prior versions, etc.) and move Records to record keeping systems (e.g., we use FileNet). When a record preservation hold is put in place for litigation holds, or to respond to regulatory, privacy or other requests that require e-discovery, all information must be kept which mean the SharePoint site size gets to large. I am referring to SharePoint sites used for collaboration site, and external transmittal/submittal portals. I would appreciate hearing from people experience this challenge and how you are addressing it including any tools (including e-discovery tools) or software used to manage the Records.
Just out of curiosity, how large your sites are?
I can share my thought on this but most likely you have considered this option already. Also, as usual with SharePoint there are too many - it depends.
Depending on your environment and content lifecycle you might be able to challenge some of the SharePoint limits. Partially, 'size' limitations (or recommendations) are in place to support native SharePoint backup/restore operation of content databases. I can see how 3 hours of native/SQL database restore violates service RTO. However, the same job can be done in minutes using backup solutions based on storage snapshots. We had 300GB (vs. 200GB limit) content databases supporting collaboration sites in the past, with no e-discovery running though.