The 8 Technical Features Your Enterprise Needs in Document-to-PDF Conversion Software

Document-to-PDF conversion software comes in many shapes and sizes: save-as-PDF desktop software, freeware solutions, OEM products … the list goes on. Each of these solutions is truly different, and each offers its own feature set or lack thereof.

 There’s no right or wrong solution to choose (though many vendors will tell you differently!). It all depends on what your organization requires. If you’re converting only 100 documents a year with one user and no compliance requirements, a desktop solution might be right for you.

 However, if you’re actually converting several thousand to several million documents a year, by multiple users, and you have various compliance requirements to meet, a desktop or freeware solution is going to cause your document-centric processes some issues in the long run: you’ll be faced with inconsistency, low fidelity and manual error, not to mention the costs associated with re-rendering files that don’t turn out right. Multiply these woes by several million documents, and I bet you’d be ready to pull your hair out.

 Before you start investigating hair plugs, take a few minutes to evaluate which technical features your document-to-PDF conversion software should have. If your organization requires an enterprise-grade solution which can be automated, thereby eliminating manual error and meeting corporate and compliance requirements without bogging down the end user, I’ve put together a list of things you’ll want to check:

1. Linear scalability: Can the software grow with your needs?
2. High availability: How reliable will it be during your busy season?
3. Easy integration with existing software: Can you connect the conversion software with your business systems?
4. Highly configurable platforms: How easy will it be for your IT team to align the product to meet your conversion needs?
5. Tools the monitor and alert system performance: How will you know if something is wrong, before it actually goes south?
6. System reporting: How will you know how many documents you’re processing, and how effectively the system is meeting SLAs?
7. Central platform management: How quickly and efficiently can you make system changes to meet your organization’s fluctuating requirements?
8. Easy-to-manage systems: How much time will your IT team need to manage the application on a daily basis?

 Make sure you’re happy with the answers to these questions before you make an investment. Take the time to really flush out how the enterprise document-to-PDF software will work for your organization.

 For more details on the 8 technical features you should look out for in your enterprise-grade PDF conversion software, take a look at this free e-book (http://www.adlibsoftware.com/widget/renderContent.aspx?asset=%7b4B2727FC-5655-478F-8DCB-F6C619C58324%7d&utm_source=aiim&utm_medium=blog&utm_campaign=8-tech-features).